7 Email Templates for Your Next Job Application (Loved by ...

Be Focused and Brief ... Make sure to keep your job application email brief and get to the point quickly. The very first sentence in the first ... c l e v e r i s m c l e v e r i s m MENU Login SignUp Jobs Jobs Searchthrough2millionopenpositions. Explore Astructuredsearchthroughmillionsofjobs. JobInterviewTraining Skyrocketyourresume,interviewperformance,andsalarynegotiationskills. Findmynextjob Resume ResumeTemplates Chooseresumetemplateandcreateyourresume. ResumeExamples Resumeexamplesfor200+jobtitles. CoverLetterTemplates Choosecoverlettertemplateandwriteyourcoverletter. Createmyresumenow Learn Courses Onlinecoursesthat’llgetyouresults. Resources Onlineresourcestoadvanceyourcareerandbusiness. Blog Business Marketing,Sales,Product,Finance,andmore. Career Resume,Interview,JobSearch,SalaryNegotiations,andmore. Personaldevelopment Productivity,Mindfulness,Health,andmore. 7EmailTemplatesforYourNextJobApplication(LovedbyHiringManagers) byAnastasiaBelyh LastupdatedonMay12,2022 byAnastasiaBelyh LastupdatedonMay12,2022 Addtofavorites Featuredin: Applyingforajobcanbeadifficultanddauntingtaskforanybody,especiallyforthosewhoareyoungandhavejustgraduated.Ifyouhavejuststartedlookingforyourfirstfull-timejob,thenchancesareyouareveryunfamiliarwiththeentirejobhuntinglandscape. Youneedtoconductplentyofresearchtocrafttheperfecttailoredresumeandcoverletterfittingthejobandthecompany.Thatisalreadyhardenoughwithoutaprofessionalresumewriter.Now,youneedtoemailthesedocumentstotheorganizationyouareapplyingto.However,thatiseasiersaidthandone.Manyapplicantsputsomuchtimeandeffortintotheircoverlettersandresume,butneglecttodothesamewiththeiremails. Nobodyusessnailmailanylongertosendintheirjobapplications;emailisthedefactostandardofsendingjobapplications.Youneedtobeabletowriteaperfectlystructuredandformattedemailthatwillbewellreceivedbyhiringmanagers. Hiringmanagersreceiveatonofemailseverydayandseeawidespectrumofjobemails.Manyjobapplicationemailsaresopoorlywrittenthathiringmanagersdonotevenbotheropeninganyoftheattachments!Youneedtosticktoaprofessionalstylethatrecruiterslove.Howdoyoumakeyouremailstandoutfromthecrowd? ©Shutterstock.com|blossomstar Weareheretohelpyouanswerthatquestion.Weareprovidingyouwithsometipsand,moreimportantly,emailtemplatesyoucanusetowriteyourownjobapplicationemail.Younggraduateswillbenefitimmenselyfromthisarticlebecausetheywilllearnsomanytipstohelpthemcreateanamazingjobapplicationemail. Inaddition,experiencedprofessionalswhoarenowlookingforanewjobwilllearnathingortwoaboutjobapplicationemails,somethingthatwasnotfrequentlyusedinthelate20thcentury.Ifyouwantyouremailtobereadandlovedbyrecruiters,thenkeeponreading. JOBAPPLICATIONEMAILTIPS Beforewepresentthevariousemailtemplateswehavepreparedforyouforyournextjobapplication,wewanttolayoutsomethingsyoushoulddefinitelydotomakeyouremailexcellent.Ifyoufollowthesetips,youremailwilldefinitelybepositivelyreceived. UseaProfessionalEmailAddress Ifthereisonethingyoutakeawayfromthisarticle,itisthatyouneedtoensureyouhaveaprofessionalemailaddress.Donotsendyourjobapplicationsfromanemailaddressyoumadeasachildorasateenager.Whileitmayhavebeencooltouseafunemailaddresswhenyouwereyounger,thatwillneverbeviewedinapositivelightbyrecruiters. Youarenowanadult,soyouneedacorrespondinglyprofessionalemailaddress.Trytouseyourfirstnameandlastnameinyouremailaddress.Forexample,[email protected]@yahoo.comareveryprofessionalemailaddresses. Whenhiringmanagersseeajobapplicationfromanemailthatisprofessional,theycanactuallytakeyouseriously.Otherwise,theywillnot. BeFocusedandBrief Makesuretokeepyourjobapplicationemailbriefandgettothepointquickly.Theveryfirstsentenceinthefirstparagraphinthebodyofyourlettershouldstateyourintentionsclearly. Asaresult,recruiterswillunderstandfromtheget-gowhattheemailisallabout.Theywillrespectthefactthatyoumeanbusinesswhenyoukeepitshortandsimple.Allofyourdetailsareinyourcoverletter;itisnotnecessarytosaymuchinyouremail.Statewhatyouhaveenclosed,andshowappreciationforconsideringyourapplication.Itisnotnecessarytogobeyondthis.Onethingthatyoucanmentionisyourworkexperience,buteventhatshouldbebriefandpertinent. Incaseanemployeeatthecompanyreferredyou,makeanoteofthisintheemail.Youshouldhavedefinitelymentionedthisinyourcoverletter,butsomethingasimportantasareferenceshouldalsobestatedintheemail.Theearlier,thebetter.Itaddsmoreweighttoyourapplication. WriteanInformativeSubjectLine Theemailsubjectlineshouldincludeyournameandthepositionyouareapplyingto.Thisisperhapsthemostoverlookedportionofanemail,especiallyoneforajobapplication.Beforeevenopeninganemail,recruiterswillreadthesubjectline.Ifitisirrelevant,theywillnotopenit. Ensurethatitisrelevantbystatingtheposition,mentioningyourname,andexpressingthatitisajobapplication.Recruitersreceiveacopiousamountemailsdaily,somakesureyoursubjectlineisinformativeandgetstothepoint.Incaseyourjobposthasareferencenumberorcodeofsomekind,includethisinthesubjectline.Thiswillmakeiteveneasierforrecruiterstoassociateyourapplicationwithaparticularjobpost. Somemoretipsonwritinganemailwhereyougetafastresponse.   UseOnlyaFormalGreetingandClosing Anemailforajobapplicationshouldbeprofessional.Thisisnottheplacetobecasualandfriendly.Ifyouwriteitinaverycasualmanner,itwillcomeacrossasbeinganamateuranddisrespectful.Usingtheappropriateformalgreetingsandclosingswillconveyasenseofprofessionalismandrespecttohiringmanagers. Neverstartyouremailwith“Hi”or“Hello.”Thatisreservedforpeoplewhoyouknow.Youdonotknowyourhiringmanageronapersonallevel.Neveraddressthembytheirfirstname.Again,youshouldberespectfulandaddressthembytheirlastname.Thesafestandmostprofessionalmannerofaddressinghiringmanagersinajobapplicationemailis“DearMr./Ms.LastName.”Thissalutationisveryformal,somethingrecruiterslovetosee. Likewise,yourclosingtoyouremailshouldbeequallyformalandprofessional.Donotenditwith“BestWishes”or“Cheers.”Thesearefartoocasualforaprofessionalemailthatcoulddecidewhetheryougetthejob.Yourequireamoreformalclosing.“Regards”or“Sincerely”arethebestclosingremarksforaprofessionalemail. IncludeaProfessionalElectronicSignature Whenjobseekerswouldsendhiringmanagerspaperlettersinthepast,theysignedtheirlettersjustbelowtheclosingremark.Youcannotdothisinanemail. However,youcanstilladdanelectronicsignaturethatisfarmoreelaboratethanaregularsignature.Asignatureissimplyastylizedversionofyournameorinitials.Anelectronicsignatureconsistsofmanyelementsthatmakeitverysimilartoyouraddressthatwouldputintheheadersectionofaletter. Thefollowingshouldbeincludedinanyelectronicsignature: YourName YourAddress YourEmail YourPhoneNumber Alwaysincludeyourelectronicsignatureaccordingtotheformatwrittenabove.Itgoesattheveryendofyouremail.Anelectronicsignaturecontainsvariousmeansofcontactingyou.Thismakesitveryeasyforhiringmanagerstocontactyouifyouhaveleftagoodimpressiononthem.Thisisthedefactostandardforallprofessionalemails,especiallyforjobapplicationemails. AlwaysAddRelevantAttachments Yourjobapplicationemailisonlysignificantifitcontainsthedocumentstosupportyourcandidacy.Stateinyouremailthatyouhaveenclosedyourresume,coverletter,andanyothernecessarydocumentsthatarerequiredfortheposition. Doublecheckthatyouactuallyattachedthem.Sometimes,applicantsforgettoactuallyattachthesedocumentsinanemailandwhenahiringmanagercannotfindthem,theydonotbothertoconsidertheemailanylonger.Makesurethatyouattachthesefiles,becausetheywillultimatelydetermineifyouareindeedeligibleforaninterview. JOBAPPLICATIONEMAILTEMPLATES Nowthatyouknowwhattoincludeinyouremailandhowtowriteit,youcanviewthetemplatesforjobapplications.Wearepresentingseveraltypesoftemplatesyoucanusetoconvinceyourrecruitertotakeyourseriously.Allofthesetemplateshavebeenproventobeeffectiveatwinningoverhiringmanagers.Emailsareascience,andwehavecrackedthecodetomakeitsuccessfulforyou. Wemuststatethatyourjobapplicationemailisbynomeansacoverletter.Itdoesnotsubstitutethecontentsofyourcoverletteroryourresume.Thereisnoneedtorepeatallofthosecontentsinthebodyofyouremail.Thisemailshouldonlysuccinctlyhighlightyourintentiontoworkataparticularcompany. Unlikeacoverletter,businessletter,oranyotherphysicalletter,anemaildoesNOTrequireaheaderthatcontainsyouraddressandthecompany’saddress.Thosearereservedforphysicalletters,notelectronicones.Anemailisstructuredslightlydifferentlythanaregularletter,asyouwillseebelow. Template1–ForYoungandFreshGraduates Ifyouhavejustgraduated,orabouttograduateverysoon,thenyouneedtomakethisstatementinyourjobapplicationemail.Thistemplateismadejustforyou,tohelpyougetstartedonyourcareer.   Subject:NameofApplicant–NameofPosition,JobReferenceNumber DearMr./Ms.LastName,   IcameacrossaveryexcitingpositiononyourjobportalthatIbelievefitsmeperfectly.IaminterestedinapplyingforthepositionofDevelopmentEngineer(JobReferenceNumberA123)atSonyElectronics.Afterreadingthejobdescriptionandrequirementsandmatchingitwithmyownexperiences,IknowthatIwouldbeavaluableassettoyourorganization.  IrecentlygraduatedwithaBachelorofSciencedegreeinElectricalEngineeringfromtheUniversityofTexas.InowwanttoapplymyskillsinamultinationalcompanylikeSony.Asadevelopmentengineer,Icanimplementengineeringconceptstodesigninnovativeandingeniousproductsforconsumers. Ihaveattachedacoverletter,resume,andcertificatesforyourconsideration.PleasetakeamomenttogothroughthemtogetabetterpictureofwhoIam. Iwouldlovetotalktoyouinmoredetailregardingthisamazingopportunityatyourcompany.Itwouldgivemegreatpleasuretohearbackfromyouregardingmyapplication.   Sincerely, YourName YourAddress YourPhoneNumber YourEmailAddress   Template2–ForExperiencedProfessionals Ifyouhavebeenworkingforanumberofyearsalreadyandareonthelookoutforanewjobatanothercompanyinyourindustry,thenthisemailtemplateismadeforyou.Yourexperiencehereisveryimportantandshouldbeemphasizedinyouremail.   Subject:NameofApplicant–NameofPosition,JobReferenceNumber DearMr./Ms.LastName,   Ihave4yearsofexperienceasaSoftwareDeveloperatmypreviouscompany.IcameacrossaninterestingpositionofSoftwareTester(JobReferenceNumber9467)onyourwebsite.CompanyXYZisrenownedfortestingallkindsofsoftwareandapplicationsbeforetheyarereleased.AsIknowhowtheywereprogrammed,Iwouldbeabletoquicklydetectallbugsanderrorsthatneedtoberectified.Myskillsetandexpertisemakesmeavaluableassettoyourorganization. AftergraduatingwithadegreeinComputerScience,IworkedatCompanyABCasasoftwaredeveloperfor4years.Idesignedandprogrammedengineeringsoftwarethatstudentsuseinacademia.Inowwanttochallengemyselfinanewenvironmentandyourcompanyoffersjustthat. Ihaveattachedacoverletter,resume,andcertificatesforyourconsideration.PleasetakeamomenttogothroughthemtogetabetterideaofwhoIam. Iwouldlovetotalktoyouinmoredetailregardingthisamazingopportunityatyourcompany.Ilookforwardtohearingbackfromyouregardingmyapplication.   Sincerely, YourName YourAddress YourPhoneNumber YourEmailAddress   Template3–HavinganInternalContact Sometimes,thebestwaytogetajobistobereferredbyyourfriendwhoworksatacompanyorbysomeoneelseyoumayhavemetwhoalsoworksthere.Inthesescenarios,itisbesttoincludethisinformationinyouremail.Thiswillmakeyourapplicationstandout.   Subject:NameofApplicant–NameofPosition,JobReferenceNumber DearMr./Ms.LastName,   MyfriendSandraCooper,whoisaChemicalEngineeratyourcompany,recommendedmetoapplytothiscompanyforthepositionofJuniorChemicalEngineer(JobReferenceNumberN364).IhaveadeepinterestinchemistryandIwanttotakeBioCorptonextlevelwithmydiligenceandresilienceinthelab.SinceIstudiedalongsideSandrainschool,sheknowsmypotentialverywellsowhenyouhirewhen,youwillbegettingagreatprofessionalwhocandeliverresults.  IrecentlygraduatedwithaBachelorofSciencedegreeinChemicalEngineeringfromtheUniversityofSydney.Inowwanttoapplymyskillsinaworld-renownedchemicalengineeringfirmlikeBioCorp.IenjoyconductingtestsinalaboratoryandIamveryfamiliarwiththechemicalsyouareworkingwith. Ihaveattachedacoverletter,resume,andcertificatesforyourconsideration.PleasetakeamomenttogothroughthemtogetabetterpictureofwhoIam. Iwouldliketohavethechancetopersonallytalktoyouregardingthisamazingopportunityatyourcompany.Ihopetohearbackfromyouregardingmyapplication.   Sincerely, YourName YourAddress YourPhoneNumber YourEmailAddress   Template4–AShiftinCareersorIndustries Ifyouareanexperiencedworker,theprospectofshiftingcareersorevenenteringanentirelydifferentindustrymayhavecrossedyourmind.Youarelookingforanexcitingnewchallenge,andpursuinganewcareertrackcouldgiveyouwhatyouarelookingfor. Inthesesituations,youremailshouldreflectyourinterestsandthethingsyoucanbringtoacompany.Leverageyourexperiencestomakethishappen.   Subject:NameofApplicant–NameofPosition,JobReferenceNumber DearMr./Ms.LastName,   Ihave8yearsofexperienceasamarketingconsultantandnowIamlookingforanewchallenge.Yourcompanyspecializesindigitalmarketing,somethingthatIhavebeenlearningeveryweekforthepastseveralyearsandhaveappliedalotthispastyear.IwanttoapplyforthepositionofSMMSpecialist(JobReferenceCodeKM52)atyourcompanybecauseIknowalotaboutsocialnetworks.Youwillbegettingagreatprofessionalwhocandeliverexceptionresultsifyouhireme.  IhaveworkedwithsomethebiggestFortune500organizations,helpingthemdesigntheiradcampaignswhentheywerelaunchingnewproductsandservices.Inowwanttoapplymyskillsinanonlineworld.IknowthatonlinemarketingisthefutureandIcantakeyourcompanytoahigherlevelwithmyexpertiseandcontacts. Ihaveattachedacoverletter,resume,andrecommendationlettersforyourconsideration.Pleasetakeamomenttogothroughthemtogetabetterideaofmycredentialsandexperiences. Iwouldliketohavethechancetopersonallytalktoyouregardingthisamazingopportunityatyourcompany.Ihopetohearbackfromyouregardingmyapplication.   Sincerely, YourName YourAddress YourPhoneNumber YourEmailAddress   Template5–FollowingUpAfteraPersonalConversation Manyjobseekersattendjobfairstogetintouchwithcompaniespersonallyandspeakwithrecruiterstogetabetterunderstandingofjobprospects.Sometimes,ajobseekerleavesaverygoodimpressiononarecruiterandtherecruiterofferstheirbusinesscardtothem.Thisisyourperfectopportunitytoapplytothecompanyforyourdesiredposition.   Subject:NameofApplicant–NameofPosition,JobReferenceNumber DearMr./Ms.LastName,   WespokeyesterdayattheITjobfairindowntownSanFrancisco.Wehadanengagingconversationregardingyourcompany’sactivitiesandIdescribedhowmygoalsalignwiththoseofyourcompany.Youevenhandedmeyourbusinesscardattheendofourconversation.Ididsomefurtherresearchonyourcompanyandthepositionsavailable.Theonethatstoodouttomeistheoneyouactuallysuggestedmetoapplyto–roboticsprogrammer. Asaquickreminder,IrecentlygraduatedwithaBachelorofSciencedegreeinMechatronicsEngineeringfromtheUniversityofCambridge.Inowwanttoapplymyskillsinelectronicsandmechanicsataroboticscompany.Asaroboticsprogrammer,Icanimplementengineeringconceptstodesigninnovativeandingeniousrobotsandelectricalmachines. Ihaveattachedacoverletter,resume,andcertificatesforyourconsideration.Pleasetakeamomenttogothroughthem. Iwouldlovetotalktoyouagaintodiscussmoreaboutcareeropportunitiesatyourcompany.Itwouldgivemegreatpleasuretohearbackfromyouregardingmyapplication.   Sincerely, YourName YourAddress YourPhoneNumber YourEmailAddress   Template6–ApplyingAfterContactingonSocialMedia WiththeadventofLinkedIn,theentirelandscapeofjobhuntinghasradicallychanged.Youcannowconnectwithprofessionalsworkingatyourtargetcompanyandestablishacommongroundtoboostyourchancesofbeinghired.Manyjobseekerscommunicatewithhumanresourcesemployeesbeforehandandthensendtheirjobapplications.Inthatcase,thisemailtemplatewillhelpyououtwiththat.   Subject:NameofApplicant–NameofPosition,JobReferenceNumber DearMr./Ms.LastName,   IreachedouttoyouonLinkedInafewdaysagoandwehadabriefconversationaboutjobopportunitiesatyourcompany.YousaidthatIcouldsendyouaspeculativeapplicationandyourcompanywillinterviewmeandfindanappropriatedepartmentformetoworkin.IaminterestedinworkingatNintendoasagamesdeveloper.IfirmlybelievethatIcanmakeasignificantimpactinyourcompanyinwhateverroleyoudeemwouldfitme.  IrecentlygraduatedwithadegreeinComputerEngineeringfromthePrincetonUniversity.IminoredingamesdevelopmentandInowwanttoapplymyskillsinoneofthelargestgamesdeveloperontheplanet.Asagamesdeveloper,Icancreateinnovativeandfundesignsforyourvideogames. Ihaveattachedacoverletter,resume,andcertificatesforyourconsideration.PleasetakeamomenttogothroughthemtogetabetterideaofwhoIam. Iwouldlovetotalktoyouinpersonregardingamazingandexcitingopportunitiesatyourcompany.Iwouldbeverygratefultohearbackfromyouregardingmyapplication.   Sincerely, YourName YourAddress YourPhoneNumber YourEmailAddress   Template7–ApplyingforanInternship Sofar,wehavepresentedmanytemplatesthatjobseekerscanuseiftheyareapplyingtoafull-timeposition.Butwhatifyouarelookingforaninternship?Isitthesame?No,itisnot.Therearesubtledifferencesintheemail.Fortunatelyforyou,wehaveatemplategearedtowardsthoselookingtointernatacompany.   Subject:NameofApplicant–NameofPosition,JobReferenceNumber DearMr./Ms.LastName,   IamcurrentlyinmyfinalyearattheUniversityofBritishColumbiaandIwanttointernatyourfinancialinstitution.ImajorinfinanceandIwanttoestablishacareerinbanking.Afterreadingaboutyourcompany,IamveryinterestedtoworkatCitibank,oneofthelargestinvestmentbanksintheworld.Iwanttolearnfromthebestintheindustryandgivebacktotheorganization.  IamstudyingBBA–majoringinfinanceandwithaminorinmanagement.InowwanttoapplymyskillsinamultinationalbanklikeCitibank.IcanimplementthefinancialconceptsIlearnedinschool. Ihaveattachedacoverletter,resume,andtranscriptsforyourconsideration.PleasetakeamomenttogothroughthemtogetabetterpictureofwhoIam. Iwouldlovetotalktoyouinmoredetailaboutinterningatyourcompany.Itwouldgivemegreatpleasuretohearbackfromyouregardingmyapplication.   Sincerely, YourName YourAddress YourPhoneNumber YourEmailAddress   CONCLUSION Inthisarticle,wehavegoneoverseveraltipsyoushoulddefinitelyfollowtowritethemostprofessionalandpoliteemailforajobapplication.Neverforgettokeepyoursubjectlineofyouremail,aswellasthebodyofyouremail,briefandfocused.Itshouldnotbeaslongasanessay.Yourcoverletteristhereforthat. Also,donotrepeatwhatisonyourresume;justgivethekeypointsandnothingelsebeyondthat.Youneedtocreateyourveryownelectronicsignatureforjobapplicationemailsandyoushouldonlyenclosepertinentdocuments. Furthermore,youknowhaveawidevarietyoftemplatestofollowtohelpyouwriteyourownjobapplicationemail.Wehaveprovidedvariousscenariosthatyoumaybeinwhenlookingforajob.Youcouldbeafreshgraduateoranexperiencedprofessional–oneofthesetemplateswillsurelyfityoursituationandrequirement. Withtheemailtemplates,wehavefoundyoudonotneedtobeaprofessionalcopywriteror contentcreator tocraftnice-soundingandprofessional emailsthatHRmanagerswilllookinto. Nowthatyouknowwhattoincludeinyouremailandhowtoformatit,gooutthereandstartsendingyoujobapplications.Weassureyouthathiringmanagerswilllovewhattheyarereading. Pin38Share169PocketShare207Shares Tags: interview Shareyourthoughtsandexperience Name* E-mail* E-mailisalreadyregisteredonthesite.Pleaseusethe Loginform orenteranother. Youenteredanincorrectusernameorpassword Name: Password: Login Enteranother Subscribe RepliestomycommentsAllcomments Sorry,youmustbeloggedintopostacomment. Submit Cancel Relatedposts readmore HowtoWriteaCareerObjectiveonYourResume Whethertowriteacareerobjectiveonyourresumeornotisarguablythemostdebatedpartofthe… #Career,Jobsearch 0 0 readmore TipsonWritingandDesigningaCoverLetter(thatExcitesHiringManagers) Theentirelandscapeofjobhuntinghaschangedoverthepastseveralyears.Onlyacoupleof… #Career,Jobsearch 0 0 readmore BuzzwordstoIncludeandtoAvoidonYourResume Wordsmatterinyourresume.Ifyouconsiderhowtheaveragehiringmanagerwillspendonlysixto… #Career,Jobsearch 2 1 595,000+jobopportunities Let'sfindtheoneforyou Starthere! Alreadyamember?Login Login E-mail* Password* login Forgotyourpassword? Notyetamember? SignUp joincleverism Findyourdreamjob.Getonpromotionfasstrackandincreasetourlifetimesalary. Postyourjobs&getaccesstomillionsofambitious,well-educatedtalentsthataregoingtheextramile. talent employer Firstname* Lastname* E-mail* Password* IagreetoCleverism's termsofservice and privacypolicy. Signup AlreadyhaveCleverismaccount?Login Companyname* CompanyWebsite* Firstname* Lastname* E-mail(work)* Position* Phone* IrepresentHR,Recruiting,oramanExecutiveatmycompanyandIagreetoCleverism’stermsofserviceandprivacypolicyonbehalfofmycompany Requestyourcompanyprofile&postjobs AlreadyhaveCleverismaccount?Login Loginor Register E-mail* Resetpassword PasswordresetinstructionswillbesenttoyourE-mail. Weusecookiestoensurethatwegiveyouthebestexperienceonourwebsite.Ifyoucontinuetousethissitewewillassumethatyouarehappywithit.Ok