Job Application Email Examples and Writing Tips - The ...

What's the best way to use email to apply for jobs? Follow the application instructions in the job posting, and only send a resume and cover ... TableofContents Expand TableofContents HowtoApplyforJobsviaEmail WhattoIncludeinYourEmail JobApplicationEmailWritingTips JobApplicationEmailExamples MoreJobApplicationExamples&Templates JobSearching JobApplicationTips JobApplicationEmailExamplesandWritingTips ••• KoheiHara/GettyImages By AlisonDoyle FullBio LinkedIn Twitter AlisonDoyleisoneofthenation’sforemostcareerexpertsandhascounseledbothstudentsandcorporationsonhiringpractices.ShehasgivenhundredsofinterviewsonthetopicforoutletsincludingTheNewYorkTimes,BBCNews,andLinkedIn.AlisonfoundedCareerToolBelt.comandhasbeenanexpertinthefieldformorethan20years. Learnaboutour editorialpolicies UpdatedonFebruary18,2022 Therearemanywaystoapplyforajob.Youmayneedtosubmityourapplicationthroughanonlinesystemthecompanyhasinplace.Forsomejobs,particularlyretailandhospitalitypositions,youmaystillbeabletoapplyinpersonandfilloutanapplicationbyhand. But,oneofthemostcommonwaystoapplyforjobstodayisbysendinganapplicationletterviaemail.Thisisespeciallythecasewithsmalleremployerswhodon’thaveautomatedapplicationsystems. HowtoApplyforJobsviaEmail What’sthebestwaytouseemailtoapplyforjobs?Followtheapplicationinstructionsinthejobposting,andonlysendaresumeandcoverletterbyemailiftheemployerrequestsit.Beyondthat,keepthesetipsinmind: Includeacoverletter. Whenyousendyourresume,it’simportanttoincludeaconcise coverletter.Thiscanbeyouremailmessage.Doingthiswillhelpgetyourapplicationnoticedbythehiringmanager. Beprofessional. Justbecauseyou’resendingyourmessageviaemaildoesn’tmeanyoucanbecasualorsloppy.Review guidelinesforwritingandformattingjobapplicationletters beforeyoucomposeyourown. Reviewsampleemailcoverletters. Use examplesofemailcoverletters tohelpyougetstarted—justremembertocustomizeyourmessageforeveryjobopening.Agenericemailwon’thelpyoustandoutfromthecompetition. Proofreadandtestyourmessage. It’salsoimportanttowriteyourcorrespondenceascarefullyandaccuratelyasyouwouldaprintedletter.Proofreadyouremailandsendyourselfatestsothatyoucanbesurethattheformattingholdsup. WhattoIncludeinYourJobApplicationEmail  Youremailjobapplicationletterisacoverletter.Thismeansthattheintentoftheemailistolettherecipientknow: WhyyouarewritingWhichjobyouareapplyingforWhatyourqualificationsareforthejobWhatyouhavetoofferthecompanyHowyouwillfollowuporhowtherecipientcangetintouchwithyou TipsforWritingaSuccessfulApplicationEmail Youremaildoesnothavetobelengthy.Hereareafewtipsforhowtoassembleyourapplicationletter: Subjectline:Sincehiringmanagersreceivealotofemails,makeiteasyforthemtofilterapplicationemails.Includeyournameandthejobtitleyouareapplyingforinthemessage'ssubjectline.Ifajobhasbeenassignedapostingnumber,providethisaswell.Forexample: SubjectLine: MargaretHannon–SocialMediaMarketingAssistantPosition Expand Salutation:Ifpossible,addressyouremailtoaspecificperson.Sometimesyoucandeterminethisbyreviewingthecompany'swebsiteorbycallingtheirfrontofficetoaskwhomanagestheirjobsearches.Ifanameisn'tavailable,youcanopenwith"DearHiringManager,"asinthesampleletterbelow,orwiththemoreformalbutdated,“ToWhomItMayConcern.” Firstparagraph:Inthefirstparagraphofyourletter,it’simportanttoexplainwhyyou'rewriting.Mentionwhereyousawthejobapplication,thedatewhenitwasposted,andhowyoufoundtheposting(e.g.,presentedonthecompany'swebsite,postedonajobsearchboard,etc.). Ifyouwerereferredbyafriendorcolleague,mentionitatthebeginningofyouremail. Middleparagraphs:Thissectionoftheletteriswhereyoucanmakeapitchforyourcandidacy.Whywouldyoubeagoodfitforthejob?Whatcanyouofferthecompany?Highlightyourmostrelevantjobsandresponsibilitiesaswellasyouraccomplishments.Makesurenottocopyyourresumedirectly. Finalparagraph:Usethisspacetothanktherecipientforreadingyouremail,andmentionthatyourresumeisattached.Itisalsothespacetothankrecipientsforconsideringyourapplication.Statewhenandhowyouwillfollowupaswell. Closing:Useapoliteclose,suchas"Best"or"Sincerely,"tosignoffyourletter,thentypeyourfullname. Emailsignature:Youcanalsoincludeyouremailsignature,whichisaneasywaytoprovidecontactinformationtorecipients.Listyourname,phonenumber,emailaddress,andLinkedInprofileURL,ifyouhaveone.Forexample: MargaretHannonmargaret.b.hannon@email.com555-123-1234linkedin.com/in/margarethannon Expand Attachyourresume:Don'tforgetaboutyourresume.Attachittotheemailmessageintheformatrequestedbytheemployer.Ifaspecificformatisn'trequired,senditasaPDForWorddocument. JobApplicationEmailExamples SampleEmailJobApplicationMessage#1 Subject:AssistantCommunicationsDirector–JosephGreenDearHiringManager:YourjobpostingonCraigslistforanAssistantCommunicationsDirectorpiquedmyinterest.YourdescriptionoftheworkresponsibilitiesfortheAssistantDirectorrolecloselymatchesmyexperience,andsoIamexcitedtosubmitmyresumetoyouforyourconsideration.InmypositionasanAssistantCommunicationsDirectorforABCCompany,Iwrotearticlesforthecompanywebsite,editedandpostedcontributedarticles,managedtheirsocialmediapresence,andwroteandsentoutaweeklyemailnewslettertosubscribers.Ialsoimplementedanautomatedemailtoolthatgrewthecompany'ssubscriberbaseby40%withinsixmonths.WhileAssistantCommunicationsDirectorforAssemblypersonJanetBrown,Iresearched,drafted,andamendedlegislation,wrotepressreleases,andwasresponsibleforofficecommunicationsandcorrespondence.Myresumeisattached.IfIcanprovideyouwithanyfurtherinformationonmybackgroundandqualifications,pleaseletmeknow.Ilookforwardtohearingfromyou.Thankyouforyourconsideration.Sincerely,[email protected] Expand SampleEmailJobApplicationMessage#2 Subject:AdjunctInstructorPosition-JaneLeeDearMs.Smith:IwaskeenlyinterestedinreadingthejobpostingforthepositionofAnatomyandPhysiologyProfessoratMiddleburgUniversity.Ibelievemyexperienceisastrongmatchfortheresponsibilitiespertainingtothisrole,andI’mpleasedtosubmitmyapplicationfortheposition.MymostrecentteachingpositionwasatAmeryUniversity,whereItaughtbothanatomyandphysiologyasanadjunctprofessor.Inaddition,Iservedontwofacultycommitteesandparticipatedinaresearchproject.Ihaveattachedmyresumetothisletter.Throughit,Ihopeyouwilllearnmoreaboutmybackground,education,achievements,andawards.IfIcanprovideyouwithanyfurtherinformation,pleaseletmeknow.Ilookforwardtohearingfromyouaboutthisopportunity.Thankyouforyourconsideration.JaneLeeJane.Lee@email.com454-555-4653 Expand MoreJobApplicationExamples&Templates Needmoresamplestoreview?Reviewthese coverletterexamplesanddownloadabletemplates formanydifferenttypesofemploymentinquiriesandjobapplications. HowtoGetYourEmailNoticed INCLUDETHEDETAILS:Besuretoincludeyournameandthejobforwhichyou'reapplyinginthesubjectlineofthemessage.SHOWWHYYOUSHOULDGETANINTERVIEW:Takethetimetoshowthehiringmanagerhowandwhyyou'reawell-qualifiedcandidateforthejob.ADDASIGNATURE:Addasignaturetoyouremail,includingyourphonenumber,emailaddress,andLinkedInURL,soit'seasyfortheemployertogetintouch. ArticleSources CareerOneStop."OnlineApplications." CareerOneStop."JobApplications." 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