Job Application Email Tips, Template and Examples - Indeed

Tips for writing an email application · Include your name and the job title you're applying for in the subject line of the email. · Include the ... FindjobsCompanyreviewsFindsalariesUploadyourresumeSigninSigninEmployers/PostJobStartofmaincontent CareerGuideCoronavirusJobResourcesFindingajobMoreResumes&coverlettersInterviewingStartingaNewJobResumeSamplesPay&SalaryCareerdevelopmentCareerPathsCoverLetterSamplesCoronavirusJobResourcesFindingajobResumes&coverlettersInterviewingStartingaNewJobMoreResumeSamplesPay&SalaryCareerdevelopmentCareerPathsCoverLetterSamplesResumes&coverlettersJobApplicationEmailTips,TemplateandExamplesJobApplicationEmailTips,TemplateandExamplesByIndeedEditorialTeamMay18,2022TwitterLinkedInFacebookEmailCopytoClipboardWhilejobapplicationsareoftensubmittedonlineoncompanywebsitesorjobsiteslikeIndeed,manytimesyou’llbeaskedtosendyourapplicationviaemail.Whenapplyingforapositionthroughemail,it'simportanttocomposeaprofessionalandconciseapplicationlettertoensureyouarenoticedbypotentialemployers. Inthisarticle,wediscusswhenyoushouldsendanapplicationviaemail,whattoincludeinyouremailapplicationandhowtocomposeanattractiveemailapplicationlettertogainrecruiterattention.WhattoincludeinyouremailapplicationIt’simportanttoalwaysfollowtheapplicationinstructionsinthejobposting—onlysendaresumeandcoverletterbyemailiftheemployerrequestsit.Thefollowingarecomponentstoincludeinyouremailapplication:YourfullnameandcontactinformationThereasonyouarewritingThetitleofthejobyouareapplyingforThequalificationsthatmakeyouagoodfitfortheposition YourresumeYourcoverletterAdditionaldocumentsthatthejoblistingspecificallyaskedforHowyouwillfollowupIfyouchoosetowriteyouremailasacoverletter,youdon’tneedtoattachanadditionalcoverletterwithyouremailapplication.Related:HowtoWritetheBestCoverLetter(WithTemplateandSample)HowtoemailajobapplicationHerearethestepstotakewhencomposingandsendingajobapplicationviaemail:1.PrepareyourdocumentsThefirststepincomposinganapplicationemailistogetthedocumentsyouwillincludeintheemailreadytobesent.Thesewilllikelyincludeyourresumeandcoverletteraswellasadditionaldocumentsrequestedforthepositionsuchasexamplesofyourwork. YoushouldsendyourdocumentsasaPDFtoensuretherecipientcanopenandviewthem.Includeyourfullnameinthetitleofeachdocumentsotheviewercaneasilyseewhothedocumentsbelongto.Related:HowToSendanEmailCoverLetter(WithExample)2.ComposeyourapplicationemailThenextstepistocomposetheemailyouwillsendwithyourapplicationdocuments.Youcaneitherusetheemailasyourcoverletterorincludeacopyofyourcoverletterwiththeemail. Includeasalutationthataddressestherecipient,oneortwoparagraphsthatdescribewhyyouarewritingandyourqualificationsandaclosingparagraphthatincludesyourcontactinformationandthanksfortherecipient'stime. Youshouldalsoincludementionofthedocumentsattachedtotheemail.Additionalinformationtoputintheemailishowyouheardaboutthejobopeningandif/whenyouwillfollowup.Related:20WaysToStartanEmail3.ChooseaconciseandclearsubjectlineThesubjectlineofyourapplicationisimportantasitquicklyallowshiringmanagerstoseewhattheemailentails.Sincehiringmanagersreceivesomanyemailsforjobpositions,keepingyoursubjectlineasclearandconciseaspossibleincreasesyourchancesofcatchingtheattentionoftheviewer. Considerasubjectlinesuchas"YourName–Positionyouareapplyingfor"orsomethingsimilartoensuretherecipientknowsexactlywhatyouremailisabout.Readmore:HowToWriteaSubjectLineforaJobApplication4.FinishtheemailwithyoursignatureIncludeasignatureattheendofyouremailthatconsistsofyourfullnameandcontactinformationsuchasyourphonenumber,email,onlineportfolioandanysocialmediaprofilesyouwishtosharewiththerecruiter.Related:HowtoEndanEmail(WithClosingExamples)5.IncludeyourattachmentsAttachyourresume,coverletterandanyadditionaldocumentstotheemailbeforeyousendit.Sendtheseasfileattachmentsintheemail.6.Review,proofreadandemailyourapplicationBeforehittingsend,it'simportanttoreviewandproofreadyouremailtoensureaccuracy,professionalismandcorrectgrammarandspelling.ConsideraddinganonlinewritingassistantlikeGrammarlytoyourbrowsertocatchmistakesandmakesuggestionsforimprovement. It’salsoagoodideatosendatestemailtoyourselftoensureyouremaillooksgoodandhasalltheappropriateattachments.Onceyouaresureyourapplicationisperfect,youcansendtheemailtotherecruiter.Related:GuidetoWritingaBusinessEmailTipsforwritinganemailapplicationHereareafewtipstokeepinmindwhensendingajobapplicationemail:Includeyournameandthejobtitleyou'reapplyingforinthesubjectlineoftheemail.Includethenameoftherecipientinthesalutationwheneverpossible.Includedetailsabouthowyoufoundthejoblisting,includingthedateandwebsiteyoufounditon. Don’trepeattheexactphrasesusedonyourresumeinyourapplicationemail.Besuretomentionifyouwerereferredbysomeone.SendyourdocumentsasPDFfilestoensuretherecipientcanopenthem.Related:SendingYourJobApplicationbyEmail:TipsandExamplesJobapplicationemailtemplateThefollowingisatemplateyoucanuseasaguidewhenstructuringyourjobapplicationemail:[Subjectline:Yourname–Jobtitle,referencenumberforjoblistingifapplicable][Salutation:Greettherecipientwith"Dear[hiringmanager'sfirstandlastname]"orsimply“Dearhiringmanager(s)"ifyoudon’tknowtherecipientatall.AvoidgenderedtitlessuchasMr.andMs.unlessyouknowtheirgender.][Firstparagraph:Introduceyourselfaswellasthejobpositionyouareapplyingforandwhereyoufoundthejoblisting.Includeifyouwerereferredbysomeoneaswellaswhyyouareinterestedintheposition.][Secondparagraph:Includespecificqualificationsthatmakeyouagoodfitforthejob.Mentionyoureducationandexperienceifapplicableaswellasoneortwoskillsthatarerelevanttotheposition.][Thirdparagraph:Mentiontheattacheddocumentsandlettherecipientknowyouwouldbehappytoprovidefurtherinformationifneeded.Thanktherecipientfortheirtimeandconsideration.Ifyouplanonfollowingup,includewhenyouwillfollowupinthisparagraph.][Closing:Thanktherecipientagainandincludeapoliteclosingsalutation,suchas"Sincerely,"andincludeyoursignatureandcontactinformation.]Related:​​HowToAddressSomeoneinanEmailExamplesofjobapplicationemailsThefollowingareexamplesofjobapplicationemailsfordifferentsituations:InexperiencedornewlygraduatedjobapplicationemailHereisanexampleofanapplicationemailforsomeonewhohasrecentlygraduated:Subjectline:AmyLittle–JuniorMarketingAssociatepositionDearHenryLinus,Icameacrossthe juniormarketingassociatepositionyoucurrentlyhaveavailableatDEMarketingFirm.IfoundthislistingonIndeedandfeelthatIamagreatfitforitafterreadingthejobdescriptionandrequirements.IamarecentgraduatefromNewYorkCommunityCollegewithabachelor’sinmarketing.Iameagertoputmyknowledgeandexperiencetoworkinawell-knownmarketingfirmsuchasyours.DuringmytimeatNewYorkCommunityCollege,Iparticipatedinseveralmarketinginternshipswithcompaniesthroughoutthecityandhavegainedthenecessaryskillstobesuccessfulinmyfirstin-housemarketingrole.Attachedyouwillfindmycoverletter,resumeandmarketingsamplesforyourconsideration.Pleasedonothesitatetoreachoutifyouwouldlikeadditionalinformation.Thankyousomuchforyourtimeandconsiderationforthisposition,andIlookforwardtohearingfromyousoon.Sincerely,AmyLittle (505)876-0921 [email protected]:HowToWriteaFollow-UpEmailAfterSubmittingYourApplicationExperiencedprofessionaljobapplicationemailHereisanexampleemailapplicationforsomeonewhoisanexperiencedprofessionalintheirfield:Subjectline:WalterBlack–DirectorofMarketingposition,reference#8495DearRandyGrady,IrecentlycameacrossyourjobopeningatSawmillMarketingFirm(reference#8495)onyourwebsiteandfeelthatIwouldbeagreatfitasyournextmarketingdirector.Myskills,educationandexperiencewouldmakemeavaluableassettoyourcompany.Withmorethan10yearsofexperienceinbothtraditionalandonlinemarketing,Ihavegainedextensiveknowledgeandexpertiseinthemostimportantmarketingstrategiesusedtoday.Inmypreviousposition,Icreatedandimplementedamarketingprogramthatincreasedsalesby30%inonlythreemonths.Usingthisskillset,IfeelthatIcouldbringsimilarresultstoyourorganization.Mycoverletter,resumeandcertificationsareattachedforyourreview.Ifyouwouldlikemoreinformationregardingmyqualificationsforthisposition,pleasedonothesitatetoreachout.Ilookforwardtohearingfromyousoonaboutthisopportunity,andIthankyouforyourtimeandconsiderationinthismatter.Sincerely,WalterBlack (786)941-8922 [email protected]:HowToWriteaUniversityResume(WithTemplateandExample)HowToCreateaRoboticsSoftwareEngineerResume(WithExamples)WhatToIncludeinaVeterinaryTechnicianResumeObjectiveHowToWriteaSkinCareSpecialistResume(WithExample)HowToWriteaResearchEngineerResumeWith6StepsHowToWriteanEffectiveRevenueAnalystResumein7StepsHowToCreateaTransportationManagerCoverLetterHowToWriteaSportsMarketingManagerResume(WithSteps)HowToWriteaSalesPromoterResume(PlusExample)HowToWriteaStatisticalAnalystResumein5StepsHowToWriteaStatisticalAnalystCoverLetterin6StepsHowToWriteaSourcingSpecialistResume(WithExample)