23 Best Email Templates For Business Success - Mailigen

Greetings team [company name], I am pleased to announce that [Employee] is transferring to [Department] to work in our team as our new [Position] ... FeaturesContentHubContactUsGDPR Login Signup FeaturesEmailMarketingAutomationWebSignupFormsContentHubWhitepapers&GuidesSupportKnowledgeBaseBlogLearningCenterContactUsGDPR ←Backtoblog Uncategorized 23BestEmailTemplatesForBusinessSuccess August5,2019March11,2022DimitrisTsapis Haveyoueverfeltgenuinelyimpressedwiththewayanemailwaswritten? IknowIhave! Infact,agoodemailcanmeanthedifferencebetweentotalignoranceoranexcitedreply!Andwhilewritinggoodemailcopyisnotthatdifficult,manyareunawareofthesimplestepsittakestowritewell. Thisiswhywedecidedtohelpyououtbycreating23freeemailtemplatesthatcanhelpyouindifferentoccasions. Allyouhavetodoisadjustthemtoyourspecificneedsandyouaregoodtogo! Verificationemailtemplate(alsoknownasDoubleOpt-inemail) Averificationemailisthefirstemailanewsubscriberreceivesafterapplyingtosignuptoyourlist.Duetothenatureofthisemail,itwillbeopenedandquicklyscannedthroughinordertofindthe“Confirmyoursubscription”button.Assuch,thegoalistobrieflygreetthenewsign-upandleadhim/hertotheCTAbuttonassoonaspossible. Hey[Name], Thankyouforsigninguptomyweeklynewsletter.Beforewegetstarted,you’llhavetoconfirmyouremailaddress.Clickonthebuttonbelowtoverifyyouremailaddressandyou’reofficiallyoneofus![CTAbutton] Welcomeemailtemplate Awelcomeemailisanopportunitytonurturenewlyformedrelationshipswithyoursubscribers.Itwillserveasanintroductiontoyourbrandandletyourreadersknowwhatyouareallabout.Itwillalsointroducethereadertoyourtoneofvoiceandsetthestandardsforfuturecommunication.  Assuch,youmightneedtomakemoreadjustmentstothisone,soitbetterfitswhatyouaretryingtoproject.Youcanusethefollowingwelcomeemailtemplateasafoundationandbuilditinamorepersonalizedway. Hey[name]!Welcometo[brandname].Wearehappytohaveyoujoinourcommunity.[Brandname]goalistocreate[addgoaland/ormissionofyourbrand]. Wepromisetoonlysendyouemails[addhowmanytimesperweekyouwillbesendinganemail]. Allemailswilloffervaluableinformationtohelpyoualongyourjourneyandwemayoccasionallyrecommendaproductthatwebelievein.Wehopeyouenjoyyourtimewithusand,inthemeantime,feelfreetocheckour[educationalresourcesofyourbrand]Yours,[Brandname] Salesemailtemplate Asalesemail’sgoalistocometotheattentionofthepersonyouaretryingtoformarelationshipwith,landasalesmeeting,jumponaphonecalloragreeonameeting.Sinceyouwillbesendingtheseemailstobusyindividuals,wehaveaddedafollow-upemailaswell.Youcanadjustthefollowingonesaccordingtoyourneeds.  Hi[Name], Ihopethisemailfindsyouwell.LetmestartbysayingthatIamabigfanofyourworkandithasinspiredmetopushmyselfbeyondwhatIthoughtweremylimits!Iamreachingoutbecause[reason].Aftertakingagoodlookat[Targetcompany]Irealizethatyoucouldimprovein[improvementarea].IhavehelpedmanyotherimproveinthesameareaandI’dbemorethanhappytotalkwithyouaboutit!Wouldyoubeavailableforaquickcalltodiscusshowour[product/service]couldhelpyou? Regards, [Name] Followupemailtemplate–forsalesemail Onmanyoccasions,thefirstsalesemailyousendoutwillgetignored,unnoticedorforgotten.Inthiscase,afollow-upemailisthebestthingyoucandotoincreaseyourchancesofsuccess.Youcanadjustthisfollowupemailtemplatetoyourneeds.   Dear[Name], Youareprobablyverybusy,Itotallyunderstandthat!I’mwritingtofollowuponmylatestemail.Istillhaven’theardbackfromyouandwaswonderingifyouhavehadthetimetoconsidermyproposal.Itwouldbegreattohearbackfromyou.So,pleaseletmeknowwhenyoufindsometime.Regards, [Yourname] Confirmationemailtemplate Aconfirmationemailactsasanassurancetoyourcustomerthattheirorderisbeingprocessed.Itissentrightafteryoureceiveacustomer’sordertoletthemknowthateverythingworkedlikeacharm.Togivealittleextra,youcouldaddanadditionaloffer.Adjustthefollowingconfirmationemailtemplatetoyourneeds.  Hi[Name], Thanksforshoppingwithus.We’vereceivedyourorderandwearealreadygettingstartedonit. Onceeverythingisreadytoshipandconfirmed,wewillletyouknow.Youwillreceivetrackinginformationandotherdetailswithinthenextemail. ToshowourappreciationyouwillreceiveFreeShippingonyournextorder.AllyouhavetodoisenterPromoCode[enterpromocode]atyournextcheckout!Seeyousoon! Shippingconfirmationemailtemplate Ashippingconfirmationemailfollowsrightaftertheconfirmationemailissent.Onceyourcustomerisassuredthattheirorderisgoodtogo,theywillalsowanttoknowwhenexactlytheirgoodswillarrive.Sendoutashippingconfirmationemailtoletyourcustomersknowwhentoexpecttheirdelivery.  Init,youcanalsogiveextradetailslikeatrackingnumbertomakethismoreconvenient.Youcanadjustthefollowingshippingconfirmationemailtemplatetoyourneeds.  Hi[Name], Your[productname]isonitsway!Youcanexpectittoarriveatyourshippingaddresswithin[Timeframe].Theordernumberis[Ordernumber]. Trackyourorder’sstatushere[Inserttrackinginfo]. Thankyouforshoppingwithus! Invoiceemailtemplate Aninvoiceemailissenttomakethepaymentprocessasconvenientaspossible.Brieflyinformtherecipientaboutthenatureoftheemailbeforeincludingadirectpaymentlinkthathecanclickontocompletehispayment.Andofcourse,don’tforgettoattachtheinvoiceitself.Youcanusethefollowinginvoiceemailtemplateandadjustittoyourneeds.  Hi[Name],Hereistheinvoiceforthe[industry]servicesweprovidedfortheperiodof[date]until[date].Youcaneasilymakethepaymentbyclickinghere[Paymentlink]. YoucanusethefollowinglinktodownloadacopyofyourinvoiceinCSVorPDF:[insertlink]Ifyouhaveanyquestionsfeelfreetoreachout.Thankyouforyourtrust,[Companyname] Abandonedcartemailtemplate Ifthereisoneemailyoushouldpayalotofattentionon,itistheabandonedcartemail.Thisisbecause50%to80%ofallshoppingcartsendupnotcheckingoutduringthefinalstageofapurchase.Assuch,emailmarketersusuallycreateanautomatedemailthatissenttoallusersthathavenotcompletedtheirpurchase,hopingtogetthemtocompletethelaststageoftheconversion.Hereisanabandonedcartemailtemplatethatyoucanadjusttoyourneeds.  Hey[Name], Goodnews!The[product]isstillinyourcart,patientlywaitingtobecomeyours! Makesureyouorderbefore[date]toenjoya[%discount]Clickonthebuttonbelowtovisitthecheckoutpage.[CTAtocart] Reviewemailtemplate Gettingpeopletosharetheirpositiveexperiencewithyourbusinessplaysanessentialroleinyourbrand’sreputation.Areviewemail’sgoalistohelpyougetmorereviewsforyourproductsandbrandingeneral.Withthisone,timingisoftheessence–waittoolongbeforesendingitandyourreadersmaynolongerremembertheirexperiencevividly.Senditouttooquickly,andyourcustomerswon’thaveenoughinfotousefortheirjudgment.Youcanusethefollowingreviewemailtemplateandadjustittoyourneeds.  [Name],Yourecentlypurchased[product]from[Yourcompany]. Wehopethatyouareenjoyingitasmuchaswedo!Infact,we’dlikeyourhonestopinion! Yourinsightscouldhelpmanyothercustomersdecidewhetherourproductsareworthbuying.Therefore,ifyouhave5minutestospare,pleaseleaveyourreviewon[Product/service]. [Linktoreviews] Thankyou! Surveyemailtemplate–formalversion Asurveyisagreatwaytolearnwhatyourcustomersthink.Itincludesasetofquestionsdesignedtocollectmanyresponsesandgetlotsofquantitativedata.Youcanusethefollowingsurveyemailtemplateforformaloccasionsandadjustittoyourneeds.  Hi[Name],Wehopethatyouenjoyour[Product/service]!Ourcompanyisalwayslookingtoimproveourservices.Assuch,wouldappreciateifyoucouldgiveus[Amountoftime]ofyourtimetofilloutthefollowingsurvey.[LinkorCTAtosurvey]Youranswerwillbeusedtohelpusimproveourproductsandservices.Manythanks,[Companyname] Surveyemailtemplate–informalversion Ontheotherhand,your(personal)brandmayhaveestablishedamoreinformaltoneofvoice.Insuchcases,aninformalemailtemplatewillbemorefitting.Youcanusethefollowingtemplateforsuchoccasions: Hi[Name],Asyouknow,welovetogetfeedback.Afterall,astrongrelationshipisbasedongoodcommunication.Forthatreason,wewouldbesuperhappyifyoucouldfillinoursurvey!Itwillonlytake5minutes…Promise![LinkorCTAtosurvey]Cheers,[Companyname] Customersatisfactionemailtemplate–open-endedquestions. Acustomersatisfactionemailisdifferentfromthesurveyemailduetothenatureoftheinformationyoureceive.Inhere,youwillnotsendasurvey.Instead,youwillaskanopen-endedquestion.Assuch,youwilllikelyreceivefewerresultswithhigherqualitativevalue.Youcanusethefollowingcustomersatisfactionsurveyemailtemplateandadjustittoyourneeds.  Hi[Name], Thanksforchoosingus!Wearealwayslookingtoimproveour[Products/services]. Forthisreason,we’dliketoaskyouaquestion:Whatdoyouthinkwecoulddotoimproveourservices?Hitthatreplybuttonandletusknow!Regards,[Company’sname] Customerserviceemailtemplatefordissatisfiedcustomers Onceyoureceiveacomplaint,itisbesttoactfast.Itisagoodideatohaveacannedresponsewhensuchsituationsariseandsenditoutassoonasanissuearises.Youcanusethefollowingcustomerserviceemailtemplateandadjustittothespecificcomplaint.  Hi[Name], Wearesorrytohearthatyouexperienced[Customercomplaint].Ourteamisalreadysortingout[Customerissue].Inthemeantime,feelfreetoletusknowyoursuggestionsforimprovement.Wewillupdateyouwithinthenext[timeframe].Weappreciatetheheadsup. Best, [Yourname] Meetinginvitationemailtemplate–forbusiness Youcansendoutameetinginvitationemailtoinformpotentialattendeesaboutalltheupcomingdetails.Includealocation,date,andtimetomakesurethateverybodyknowswhattoexpect.Youcanalsoaddameetingagendatoincreaseyourchancesofhavingamoreproductivemeeting.Usethefollowingmeetinginvitationemailtemplateandadjustittoyourneeds.  Hi[Name], Inordertodiscuss[Meeting’spurpose]andto[Othermeetingobjectives],ameetinghasbeenscheduled. Iamlookingforwardtoseeingyouat[Location],at[Time]on[Date]. Belowyouwillfindtheagendaforourmeeting: [Meetingagenda]Ifyoucannotconfirmyourattendanceoryouhaveanyuncertainties,pleaseletmeknow.Haveaniceday! Thankyouemailtemplate Youcansendathankyouemailforalmostanyoccasion.Thisemail’sgoalistoshowtherecipientyourappreciationoftheireffortsandhelpyoubuildastrongerrelationship.Youcanusethefollowingtemplateandadjustittoyourneeds.  Hi[Name], Ijustwantedtothankyouonceagainfor[Action].Thishelpedmealotwith[Problem]. Iwillkeepyoupostedand,ofcourse,letmeifthereisanythingyouneedhelpwith.Sincerely, [Yourname] Selfintroductionemailtemplate–personal Anintroductionemailisagoodwaytoexplainyourpurposeofemailingandgiveashortoverviewofwhoyouare.Youcanusethisintroductionemailtemplateandadjustittoyourneeds.  Hi[Name], [Commonfriend’sname]recentlyhandedmeyourbusinesscardaswewerediscussing[topic].SohereIam,writingthisemailtointroducemyselfandexplainwhyIamreachingout.[Ashortintroonyourself][Yourvalueproposition]Letmeknowifyou’dliketoconnect. Regards, [Yourname] Promotionannouncementtemplate–fortransferringemployee Apromotionannouncementemailwillletyouremployeesandpartnersknowaboutsomebody’spromotionontransfer.Youcanusethefollowingpromotionannouncementemailtemplateandadjustittoyourneeds.  Greetingsteam[companyname],Iampleasedtoannouncethat[Employee]istransferringto[Department]toworkinourteamasournew[Position]. Duringthe[Timeframe]that[Employee]hasworkedwithus,[he/she]hasachieved[listachievements].Someof[her/his]greatestachievementswithusis[Achievements]. [Employee]hastakengreatmeasurestoensurethatour[Employee’sdepartment]worksflawlessly.AndIamsurethatmostofyouvalue[Employee]’seffortsjustasmuchaswedo. Welookforwardtostartingthisnewadventure.Ifyouhaveanyquestionsregardingthischange,feelfreetoreplytothisemail. Sincerely,[Yourname][Yourtitle]  Promotionannouncementtemplate–fornewpromotionoffers Thereisamultitudeofreasonswhyyou’dliketoannounceanupcomingpromotionviaemail.ItcouldbethatyouhaveaspecialdiscountforValentine’sday.Oryouhaveaveryspecial“BlackFriday”offer.Whateverthecasemaybe,youcanusethistemplateasafoundationforyouremail. Hey[firstname],Asyouknow,[specialday]iscomingup.Weat[companyname]decidedtotakethingsonestepfurther!Morespecifically,[offerproposition].Andremember.Thisofferwon’tlastforever.Youcanmakeyourpurchasefrom[date]to[date]anduse[discountcode]atcheckoutforanadditional[offer/discount].Wishyouthebestday,Yourfriendsat[company] Formalemailtemplate–businessintroduction Aformalbusinessintroductionisagreatwaytointroduceyourbusinesstoaprospectonceyouhavegainedpermissionfromthemtodoso.Suchemailisbestusedwhenapersoninquiresforyourservices.Youcanusethisformalemailtemplateandadjustittoyourneeds.  Hi[Name],Thankyouforshowinginterestin[companyandservice]Mynameis[name]andIwillbeyourpointofreferenceduringthisconversation.Beforewegetstarted,letmegiveyouabriefintroductionofourmethodofwork.[addyouroffer]Wealsohavemanysatisfiedcustomersthatarewillingtovouchforourwork.Youcanreadtheirtestimonialshere:[addlink]Ifyouareinterested–feelfreetoscheduleaphonecallwithmetodiscussyourchallengesfurther:[Meetingslink]. Ilookforwardtomeetingyou, [Yourname] Jobinquiryemailtemplate Ajobinquiryemailisusuallysenttolandajobpositionthatisnotyetlisted.Itwillhelpyoutogetontheradarofthecompanythatyouwishtoworkfor.Jobinquiryemailsareusuallylongerthantheaverageshortand“on-the-point”email.Youcanusethefollowingjobinquiryemailtemplateandadjustittoyourneeds.  Hello[Name], Youdon’tknowme…ButIknowyouverywell.Infact,yourcompanyhasbeenmycareergoaleversinceIwasinhighschool.Iknowyouliketoworkwiththebestofthebestwhenitcomesto[specificpositionrequirements].Iamalsoprettysurethat,whenyoufindsuchaperson,youwillwantto,atleast,haveachataboutfuturepossibilities.Mynameis[Yourname],andIamthemostobsessed[jobposition,e.g.softwaredeveloper]in[country].My[specificskillrequirement,e.g.problem-solving]abilities[addahumorousremark,e.g.maynothavegottenmemuchpopularityinhighschool,butithashelpedmeachieveA,B,C].Iamreachingouttoseeifyouhaveanycurrentopeningsin[Departmentofinterest].Iamsurethatbyworkingtogether,Icanhelpyourcompanytoachieve[addspecificgoalsyouintendtohelpthecompanyfulfill].Ihaveexperiencein[Yourexpertise],havinggraduatedwithadegreein[Degree].Inthepast[Timeframe],Iworkedasa[Jobposition]in[Pastemploymentcompany]as[Jobposition].Iamexperiencedin[Jobresponsibilities].Letmeknowwhenyouareavailableforacall.Regards, [Name] Coverletteremailtemplate Aftercomingacrossyourdesiredjobposition,itisagoodideatoapplybysendingacoverletter,asitwillincreaseyourchancesoflandinganinterview.Mostemployersawaitthisasanintroductionofyourpersonalityandyourcapabilities.Youcanusethefollowingcoverletteremailtemplateandadjustittoyourneeds.  Dear[Name],WhenIsawthatyouwerelookingfor[Position],Ibecameexcited.Foralongtime,Ihavebeenfollowingyourcompany’ssuccesswith[Theirexpertise].Iamreachingouttoexpressmyinteresttoworkwithyourteam.Iamconfidentthatmyexperiencein[Relevantexperience]makesmeagoodfitforthisposition. Inmypreviouspositionas[Jobtitle]for[Company],I[explainyourpreviousjobresponsibilities].Someofmystrongestsidesare[listyourqualities]andIameagertoapplythistohelpyouwith[Businessneed].Pleasefindmyresumeattachedwithfurtherdetailsonmyqualifications.Thankyoufortakingthetimetoreadmyapplication.Ilookforwardtohearingfromyousoon. Regards, [Yourname] Professionalreferencelettertemplate Areferenceletterisusedtoendorseaperson’sskills.Itisusuallyneededtogetamuch-desiredjoborapplyforanacademicpartanditismostlywrittenbypreviousemployersoracademicpersonal.Anhonestoverviewofskills,ability,andknowledgearepresentedinthisletter.Youcanusethefollowingprofessionalreferenceemailtemplateandadjustittoyourneeds.  Dear[Name], Iamwritingtorecommend[Recommendedperson].[He/She]wasworking/studyingwithushereat[OrganizationName]asa[Position]for[Periodoftime]. Iam[Yourposition]of[Organizationname]and[Recommendedperson]workedwithmeon[Projects]. During[His/Hers]timehere,[He/She]provedtohave[Skills/knowledge/ability].Ihavealwaysvalued[Qualities]amongstmy[Team/Students]and[Recommendedperson]neverfailedtodeliverthat. Iamsurethatyouwouldalsofind[Recommendedperson]easytoworkwith. Ifyouhaveanyquestionspleasedon’thesitatetocontactme. Kindregards, [Yourname] (Postinterview)Thankyouemailtemplate Sendapost-interviewthankyouemailtoexpressyourappreciationfortheirtime.Thismightgetyoubetterchancestolandthatjob.Youcanusethefollowingthankyouemailaftertheinterviewtemplateandadjustittoyourneeds.  Dear[Name], Thankyoufortakingthetimetomeetmetoday.Ifoundourconversationreallyinteresting. Ienjoyedlearningaboutthisopportunity\andIamconfidentthatmyskillsandexperiencewillallowmetosucceedin[Jobposition]atyourcompany.Iamlookingforwardtohearingbackfromyouaboutthenextsteps.Pleaseletmeknowifyouhaveanyquestions. Thankyouagain,andIhopetohearbackfromyousoon. Regards, [Yourname] Nowitisyourturn.Takethetemplatespresentedinthisarticle,addauniquetwistandcrushyourgoals!Itisallaboutsettingtherighttargetandcraftingyouremailaccordingly.  Wehopeyoufoundwhatyouwerelookingforwithinthesetemplatesand,ifyouhaveanycomments,feelfreetoleavethembelow. RelatedPostsInfographic:SegmentedEmailsIsWhatTheFutureHolds9AstonishingWaystoImproveYourEmailOpenRatesEmailDripCampaign–TheULTIMATEGuide[With5Examples] 23BestEmailTemplatesForBusinessSuccess Comments Verywellcraftedblog,helpedalot.EmailMarketingisstillintrend,youcanattracttraffictowebsitethroughit. Cheers!!!! LeaveacommentCancelreply YoumayusetheseHTMLtagsandattributes: CategoriesCategories SelectCategory Automation Content EmailDeliveryandDeliverability EmailList EmailMarketingonMobile EmailmarketingStart EmailTemplateDesign GDPR Integration Mailigen Others Seasonal SegmentsandPersonalization Sending SMS Surveys TrackingandReporting Uncategorized ©2010-2020Mailigen.Allrightsreserved. TermsAnti-SpamPrivacyAbuse ©2010-2016Mailigen.Allrightsreserved. Terms Anti-Spam Privacy Abuse