Privacy Policy - AGC

Privacy Policy. Personal Information Protection Policy of the Company ... the following basic policies (hereinafter “Policy”) to protect privacy of ... PrivacyPolicy PersonalInformationProtectionPolicyoftheCompany EachcompanyoftheAGCGroup(AGCInc.anditssubsidiaries,collectively,"AGC")recognizestheessentialimportanceoftheproperandadequateprotectionoftheinformationofindividuals,suchasnames,addresses,telephonenumbersetc.,whichmaybeavailabletodistinguishtheidentitiesofourcustomers,businesspartners,employeesandallotherpartiesconcernedwithourbusinessoperations(hereinaftercollectivelyreferredtoas“PersonalInformation”). Recognizingitsresponsibilitytosociety,AGCherebyestablishesthefollowingbasicpolicies(hereinafter“Policy”)toprotectprivacyofindividualsandcomplywithlawsandregulationsenactedtoprotectPersonalInformationwhileconductingitsbusinessactivities: (HandlingofPersonalInformation) 1.AGCwillcollect,use,andprovidePersonalInformationthroughthefairandlegalmeans. UsewithintheScopeofUtilizationPurposeAtthetimeofcollectinganyPersonalInformation,AGCwillspecifythepurposeandscopeofitsuse.AGCwillusesuchcollectedPersonalInformationstrictlywithinitsoriginallyintendedscopeofuseandlimitedusageasnecessaryforbusinessoperations. AuthorizationfromtheIndividualIncaseofnecessityinwhichsaidPersonalInformationmustbeusedbeyondtheabove-mentionedscope,AGCwillobtainanauthorizationfromtheindividualtowhomsuchPersonalInformationrelates(hereinafter“Individual”)withregardtotheplanneduse,exceptasallowedbyrelevantlawsandregulations. SecurityMeasurestoProtectPersonalInformationWhenhandlingsuchPersonalInformation,AGCwillstrivetodevelopanorganizationalstructurethathaspoliciesandproceduresinplacetostrictlymanagethePersonalInformationtopreventitsillegalaccess,loss,falsificationorleakage.Toensuretheappropriatehandlingofpersonalinformation,AGCwillcontinuetostrengthenandimproveinternalsystems,implementthenecessarysecuremanagementmeasuresinaccordancewithtechnologicalstandards,andperformappropriateinternalaudits,etc. ThirdPartyProvisionUnlessauthorizedbytheIndividualorallowedbyrelevantlawsandregulations,AGCwillnotprovidePersonalInformationtoanythirdparty.Inaddition,whenprovidingsuchPersonalInformationtoanythirdpartyasauthorizedorallowedabove,AGCwillconcludeacontractwiththethirdpartyortakeanyothermeasuresthatobligatesthethirdpartytoberesponsibleforthemanagementofthePersonalInformationtobeprovided,therebypreventingitsleakagetoanyotherpartyorothermisuse. （RequestforDisclosureetc.ofPersonalInformation） 2.AGCwillpromptlyrespondtorequestsfromtheIndividualtodisclose,correct,addand/ordeletehisorherPersonalInformation,totheextentrequiredbyrelevantlawsandregulations. （CompliancewithLawsontheProtectionofPersonalInformation） 3.AGCwillcomplywithrelevantlawsandregulationswithregardtotheprotectionofPersonalInformation,andalsoconstantlyreviewitsimplementationofthePolicy,andstrivetomakefurtherimprovements. （PolicyAwareness） 4.AGCwillcompletelyinformofthisPolicytoallofitsdirectors,officesandemployees(includingcommissionedanddispatchedpersonnel)aswellasotherconcernedparties,toensurethateachofthemunderstandstheimportanceofthePolicyandconducthimorherselfinanappropriatemannertofollowthePolicy. PurposeofCollectingPersonalInformation AGCgenerallyusesPersonalInformationforthepurposesdescribedbelow.(IfaspecificpurposeofusingPersonalInformationisclearlyindicated,AGCwillusethePersonalInformationforthatspecificpurpose.)IfAGCusesPersonalInformationforanyotherpurposes,AGCwillclearlyindicateitbeforecollectingit. Respondingtoanddealingwithgeneralinquiriesandrequestsandrequestsformaterials; ProvidingAGC'sproductsandservicesandrelatedinformation; ConductingsurveystofindoutabouttheuseofandneedforAGC'sproductsandservicesandimprovingAGC’sproductsandservices; Marketing,selling,andprovidingservicesforAGC'sproducts;and CommunicatingforbusinesspurposesinthecourseofAGC'sbusinessactivities SharingofPersonalInformation AGCjointlyusesPersonalInformationwithitsgroupcompaniesasshowninthetablebelow. WithwhomPersonalInformationisjointlyused EachcompanyofAGCGroupPleaseseehereformoreinformation. WhatPersonalInformationisjointlyused Name,address,telephonenumber,faxnumber,emailaddress,placeofwork(department,jobtitle,inquiryandtransactiondetailsetc.) PurposeofjointlyusingPersonalInformation Thepurposesdescribedinthe“PurposeofCollectingPersonalInformation”sectionabove PersonresponsibleformanagingPersonalInformation AGCInc.PleaseseehereforAGC'saddressandrepresentative. ProvisionofPersonalInformationtoThirdParties AGCwillnotdiscloseorprovideyourPersonalInformationtothirdpartiesunless: Youhavegivenconsent; PersonalInformationisprovidedtosubcontractors(andtheirsubcontractors)thatweengagetohandleallorpartofPersonalInformationtotheextentnecessarytoachievethepurposeofusingPersonalInformation; PersonalInformationisprovidedtothoselistedinthe“WithwhomPersonalInformationisjointlyused”sectionabove; Thedisclosureorprovisionisrequiredbylaw; Thedisclosureorprovisionisrequiredtoprotectthelife,body,orpropertyofaperson,butitisdifficulttoobtainyourconsent;or Itisnecessarytocooperatewiththecentralgovernmentorlocalgovernmentswhentheyperformtheirpublicadministrativedutiesandobtainingyourconsentcouldadverselyaffecttheexecutionofsuchduties. SecurityMeasurestoProtectPersonalInformation AGChasaPersonalInformationmanagementstructureandframeworkinplacetopreventanyunauthorizedaccesstoandloss,falsification,orleakageofPersonalInformationandstrivestoensureappropriatesecuritymeasuresaretaken.Theyaresummarizedbelow: PersonalInformationProtectionPolicy ToensurePersonalInformationisappropriatelyhandled,AGChasthisPersonalInformationProtectionPolicy,internalrules,andmanualsinplacetocomplywithvariouslawsandregulationsanddealwithPersonalInformationrequestsandinquiries. RuleforHandlingPersonalInformation AGC'sPersonalInformationProtectionManagementRulespecifieshowPersonalInformationshouldbehandledateachstageofitshandlingprocesswhichincludescollection,use,maintenance,provision,deletion,anddisposal. Inaddition,AGCregularlychecksthefollowingsecuritymeasurestoprotectPersonalInformation: Organizationalsecuritymeasures AGChasappointedmanagerswhoareresponsibleforhandlingPersonalInformation.StaffwhoareauthorizedtohandlePersonalInformationandthescopeofPersonalInformationthattheyareauthorizedtohandleareclearlydefined.AGChasawell-establishedcommunicationsysteminplacetoreportanyviolationofthePersonalInformationProtectionActorAGC’sPersonalInformationProtectionManagementRule. Physicalsecuritymeasures IntheareaswherePersonalInformationishandled,staffentryandexitiscontrolledandrestrictionsareplacedondevicesbroughtintosuchareas.MeasuresareputinplacetopreventunauthorizedstafffromhandlingPersonalInformation. Measuresareputinplacetopreventtheftorlossofdevices,electronicmedia,andpaperdocumentswhichcontainPersonalInformation. Technicalsecuritymeasures AccesscontrolsareputinplacetolimitthenumberofaccessprivilegeholdersandthescopeofthePersonalInformationdatabasethattheyareauthorizedtoaccess. TheinformationsystemwhichprocessesPersonalInformationisprotectedfromunauthorizedaccessbyexternalpartiesandmalicioussoftware. Administrativesecuritymeasures Trainingand/ore-learningsessionsareprovidedtoAGCstafftolearnkeypointsofhandlingPersonalInformation. Monitoringofexternalenvironmentfactors TohandlePersonalInformationinothercountries/regions,AGCregularlycollectsandmonitorsinformationonPersonalInformationprotectionsystemsofthosecountries/regionsandimplementssecuritymeasures. DataProtectionRights Youhavedataprotectionrightsinaccordancewiththelawsandregulationsrelatedtopersonalinformationofeachcountry. ProceduresforRequestingDisclosure,Correction,and/orDeletionofPersonalInformation FollowingistheoutlineofrequestproceduresonPersonalInformationthatAGChascollected.Withregardtothespecificprocedures,pleasecontacttheservicedivisiontowhichyouhaveprovidedyourPersonalInformation. Pleasecontactusfromthispageifyouhavenotbeeninformedwhichdivisionshouldbeapproachedforyourinquiry. SubmittingrequestsIfyouwishtorequestthedisclosure,correctionand/ordeletionofyourPersonalInformation,pleasecontacttheservicedivisiontowhichyouhaveprovidedthePersonalInformation.AGCwillsendyoutherequestform.Pleasefillintheformandreturnittousbypostalmail.InordertopreventpotentialleakageofthePersonalInformation,onlyrequestsmadebytheOwnerofPersonalInformationwillbeaccepted,exceptincaseoftherequestbeingmadebyhisorherlegalrepresentative. DocumentstobeincludedwhensubmittingarequestInordertoconfirmthattheindividualsubmittingtherequestisinfacttheOwnerofPersonalInformation,pleasesubmittousacopyofyourdriver'slicenseorofficialresidencecertificate,alongwiththerequestform. AGCprocedureforansweringyourrequestAfterreceivingyourrequest,AGCwillconfirmthecontentoftherequest,andthereafterwillsendaresponsetoitdirectlytoyou,theOwner,bypostalmail.PleaseunderstandthatincaseAGCisunabletoconfirmtheidentityoftheindividualsubmittingtherequest,wemaydeclinetoanswertherequest.Inaddition,weaskforyourunderstandingthatwhileAGCwillmakeeffortstorespondtorequestspromptly,itishoweverpossiblethatsuchresponsemaytakesometimetoensureitsaccuracy. ToMakeInquiriesaboutYourPersonalInformation ForotherinquiriesregardingyourPersonalInformation,pleasecontacttheservicedivisiontowhichyouhaveprovidedyourPersonalInformation. Pleasecontactusfromthispageifyouhavenotbeeninformedwhichdivisionshouldbeapproachedforyourinquiry. UseofCookies Insomeservices,AGCuses"cookies"onitswebsite.Thepurposefortheiruseistobeabletostatisticallyanalyzeaccesstothewebsiteandotherwiseworktoprovideimprovedservicestoyou.Theuseofcookiesisnotsomethingthatintrudesintoyourprivacy,norinvadesyourcomputingenvironment.Inaddition,AGCwillneverpubliclydiscloseinformationaboutindividualsaccessingthewebsiteinsuchawaythatcouldbeusedtodistinguishthepersonalidentityofanindividual. Cookie:technologythatallowsawebsitetotracksubsequentrequestsfromagivencomputertoit. AccessLogs Onthewebsite,AGCrecords,intheformofanAccessLog,basicinformationoncomputersthataccessthewebsite.TheinformationrecordedintheAccessLogdoesnotcontainanyinformationwhichcanidentifyaspecificindividual.AGCcollectstheinformationtoconductstatisticalanalysisofyouruseofitswebsite,provideyouwithinformation,anddeliveranimprovedwebsiteexperiencetoyou. Tocollectandanalyzeaccesslogs,GoogleAnalyticsisinstalledonthiswebsite. GoogleAnalyticsusescookiestotrackbehavioraldataonvisitors.ThesedatadonotcontainanypersonalinformationthatidentifiesusersandwillbehandledbasedonGoogle’sprivacypolicy. FurtherinformationaboutGoogle’sprivacypolicymaybeobtainedfromhttp://www.google.com/privacy.html ProtectionofPersonalInformationonWebsitesLinkedtotheAGC'sWebsite Insomecases,thewebsitemayincludelinkstowebsitesotherthanthatofAGCortheAGCGroup.AGCtakesnoresponsibilitywithregardtotheprotectionofPersonalInformationorthecontentsonanywebsitelinkedtoAGC'swebsiteotherthanitsownwebsiteorthoseofAGCGroup.