NCCU Mail Center | myEOL | NC Central University

The Mail Center provides a complete postal service for all resident students. Each NCCU department can send mail to resident students at their campus address ... Skiptomaincontent Search TechSupportETACChatPasswordManagementSchoolDudeEntrada Useraccountmenu Linkshere NCCUMailCenter Description TheprimarygoaloftheMailCenteristoprovidemailservicetotheUniversitythroughthefollowingactivities: Interofficemailservicetodepartmentsoncampus ReceiveanddistributeU.S.PostalServicemailfortheUniversity ProcessanddispatchalloutgoingbusinessmailfortheUniversity RecordanddispatchallStateCourierServicemail TheNCCUMailCenterisaserviceorganizationthatreportstothedirectorofCampusEnterprises.ThemailcentermanagerisresponsibleforthedailyoperationoftheMailCenter.Specificdutiesofthemailcentermanagerinclude: InterpretingandapplyingbothfederalandNCCUrulesandregulationsastheyapplytotheMailCenter Recruiting,selecting andtrainingallMailCenterpersonnel DevelopingandrecommendingpoliciesrelatedtothedailyMailCenteroperation HandlingcustomerconcernsrelatedtotheMailCenter Title Location Description TheMailCenterislocatedonthelowerleveloftheAlfonsoElderStudentUnionBuildingnexttotheStudentStore. Title HoursofOperation Description Mailboxesareaccessiblefrom8a.m.to11p.m.MondaythroughSaturdayand2p.m.to9p.m.onSundays.MailboxesarenotaccessibleonfederalandUniversityholidaysorspecialsituationsthatrequiretheAlfonsoElderStudentUnionBuildingtobelockedatanearliertime.TheMailCenterobservesthefollowingdailywindowservicescheduleforstudents,faculty,staffandcustomers,MondaythroughFriday,9a.m.to5p.m.FallandSpringsemester;SummerhoursofoperationvarybasedonUniversityscheduling. EmployeesoftheNCCUMailCenterobservelegalUniversityholidaysandfederalholidaysasobservedbytheStateofNorthCarolina.TheNCCUMailCenterwillbeopenonfederalholidaysthatarenotobservedbytheUniversityorbytheStateofNorthCarolina. Title Services Description ThroughtheUnitedStatesPostalService,NorthCarolinaCentralUniversityoperatesacontractstationthatprovidesmanyofthesameservicesofferedatregularbranchpostoffices. Students,faculty,staffandthegeneralpubliccanpurchasestamps,moneyorders,postcardsandenvelopes.Facultyandstaffmemberscanalsorentmailboxes.Allservicesmustbepaidforwithcash,checks,traveler’schecksorcashier’schecks,withtheexceptionbeingmoneyorders,whichmustbepaidforwithcashonly. QuestionspertainingtotheMailCenteroritsresponsibilitiesshouldbedirectedtothemailcentermanagerat919-530‐7262,MondaythroughFriday,8a.m.to5p.m. Title NCCUZipCode Description ThezipcodeplusfourdigitsforNorthCarolinaCentralUniversityis27707‐3198unlessotherwiseinformed. Title CampusMail Description TheMailCenterprovidesinterofficemailserviceforalldepartmentsoncampus.MailCenterpersonnelpickupanddelivermailtoalldepartmentsdaily. InterdepartmentalandOfficeMail OfficialmailgoingtoanotherUniversityofficeshouldbeplacedinaninterofficeenvelopeanddepositedatyourregularpick‐upstation.Theseitemsaredeliveredasaservicetotheaddresseeatnochargetothesenderoraddressee.Anymisdirectedmailmaybeplacedwithyournextday’soutgoingmail. StudentMail(fromOn‐CampusOffices) TheMailCenterprovidesacompletepostalserviceforallresidentstudents.EachNCCUdepartmentcansendmailtoresidentstudentsattheircampusaddresswithoutapplyingpostage(see“PersonalMail”inthenextsection).StudentpostofficeboxnumbersarelocatedintheSISscreenthreetoanyonewithaccess,oryoumayobtainastudent’spostofficeboxnumberfromtheNCCUMailCenter. Title UnitedStatesMailFeatures Description IncomingUnitedStatesMail TheobjectiveoftheMailCenterinhandlingincomingU.S.mailistocompleteaturnoverofallmaileachday,thusdeliveringallincomingmailonthedayofreceipt.IncomingU.S.mailisreceivedattheMailCenterat8 a.m.daily,MondaythroughFriday. OutgoingUnitedStatesMail OutgoingU.S.mailispickedupfromeachofficeatthesametimethatinterofficemailispickedupanddelivered.TheoutgoingU.S.mailisdeliveredtothecampuspostoffice,sorted,and metered.Asecondpickupanddeliveryaremadetothehigh-volumemailareasstartingat2:30p.m.Mailthatmustbemeteredshouldbeinthemailcenternolaterthan3:30p.m.;keepinmindthatextremelylargequantitiesofmailneedtobeprocessedearlytoensuredeliveryforthatday.AllmailisthentakentotheResearchTriangleParkpostofficeon MondaythroughFridayby4 p.m. PersonalMail Thecampusmailsystemshouldnotbeusedtomailpersonalmail;outsidefederalmailboxeshavebeenprovidedoncampusforpersonalmail. U.S.PostalServicelawsdonotpermittheNCCUMailCentertohandlemailsentbetweentwopersonsorofficesoncampuswithouttheappropriatepostageunlesssuchmailisUniversitybusiness.ThismeansthattheMailCentercannotacceptfordeliverysuchitemsasgreetingcards,invitationstoprivatepartiesandpersonalletters.MailCenterpersonnelarerequiredtoreturnsuchitemstothesender or,ifnoreturnaddressisprovided,todelivertheitemasapostage‐dueitemandcollecttheappropriatepostageamountfromtheaddressee. PackagesandLarge-VolumePickups TheMailCentercarrierislimitedinwhatcanbepickeduponanormalpickupanddeliveryrun.Ifyourdepartmentorofficehasanoversizedpackageoralargevolumeofindividualpieces,theMailCenterneedstoknowofitinadvancesospecialarrangementscanbemade.CalltheMailCenterManagerat919-530‐7261. AfterNormalPickupandDelivery Ifyouhavemailthatmustleavecampusafterthenormalafternoonpickupanddeliveryhasbeenmadeinyourdepartment,youcandeliverthemailtothelobbyoftheMailCenter,wherethereisa“maildepositslot.”AnyU.S.Maildepositedintheslotby4 p.m.willbeprocessedanddispatchedthatday.Campusmailplacedintheboxlabeled“CampusMail”by4:30p.m.willbesortedfordeliveryonthemorningofthenextbusinessday. ForwardingMail TheMailCentermaintainsacentralmarkupsystemforthepurposeofforwardingmailthat hasbeendeliveredtoanNCCUaddress,toaresidentstudent,ortoafacultyorstaffmemberwhohaslefttheUniversity.InadditiontofilingaChangeofAddressFormwiththeDurhamPostalService, facultyandstaffmembersshouldfileaChangeofAddressFormwiththeNCCUMailCenter.Apersonforwhomtheforwardingserviceistobeprovidedmustsigntheseforms.Onepersoncannotrequestaforwardingserviceforanotherperson.ChangeofAddressFormsaremaintainedandupgradedforaperiodofoneyear.NCCUstudentresidentsaregiveninformationonforwardingattheendofeachsemester,astheprocessmayvaryfromtimetotime. PreparationofOutgoingMail OutgoingU.S.Mailispickedupfromeachdepartmentdaily.Mailmustbeproperlybundledinorderforittobemailed.Alloutgoingmailshouldbeproperlypreparedpriortoyourdepartment’spickupordeliverytime.MailCentercarriersonlypickupmailthatisproperlybundledandprepared. SeparationofMailAccordingtoType Eachpersonresponsibleforpreparingoutgoingmail,interofficemailandU.S.Mailshouldseparateitinthefollowingmanner: First-ClassMail Third-ClassMail Fourth‐ClassMail SpecialServicesMail(i.e.,certified,insured,etc.) InternationalMail Interoffice(Campus)Mail:NoMailCenterRequestFormrequired.Allcampusmailshouldbe addressedtoaspecificpersonandmustincludeadepartment.Mailwithoutthisinformationwill notbedelivered. CourierMailService MailCenterRequestForm CompleteaMailCenterRequestFormforeachtypeU.S.mailandattachittotheassociateditemsandplacethemintheoutgoingU.S.Mail container. AddressingMail TheaddressofalloutgoingU.S.mailmustcontainthefollowinginformation: Nameofaddressee Streetaddressorpostofficeboxnumber City State CompleteZIP Code OutgoingU.S.MailmustbespecificallyaddressedtotheplacewheretheU.S.PostalServiceshoulddeliverit.MailbearingbothastreetaddressandpostofficeboxnumberwillbedeliveredtotheaddressshownonthelineimmediatelyprecedingthecityandstateofdestinationunlesstheaddresseehasissuedcontraryinstructionstotheU.S.PostalService.Ifthepostofficeboxnumberandthestreetaddressappearonthesameline,themailwillbesenttothepostofficebox.AlladdressesforU.S.mailmustcontainthecorrectZIP Code.TheZIPCodeassistancenumberis683‐8061or683‐1976.TheU.S.PostalServicerecommendsthattogetthebestpossibleserviceyoushould: Capitalizeeverythingintheaddress Usecommonabbreviations Eliminateallpunctuation(exceptthehyphenbetweentheZIP Code andplusfour) Usetwo-letterstateabbreviations UseZip+Codes ReturnAddress AlloutgoingU.S.mailshouldhaveareturnaddress,containingthesameaboveinformation,tothesendingUniversitydepartment.Thereturnaddressmustcontainthenameoftheuniversitydepartment,andtheUniversityZIPCode,whichis27707‐3198. MailDimensionalSizeStandards Therearetwosizestandards, amaximumanda minimum: Themaximumstandardappliestooversizedandodd-shapedpieces,whichtheU.S.PostalServicereferstoas“non-standardmail.”Itaffectsonlyfirst‐classmailweighinganounceorlessandsingle-piecethird‐classmailweighingtwoouncesorless.Suchmailinexcessof11and1/2incheslongor6‐1/8incheshighor1/4inchinthicknesswillbesubjecttoasurchargeinadditiontotheapplicablepostageandfees.Thesurchargewillalsobeimposedonmailwithintheabovestandarddimensionsbutwhoselengthislessthan1.3timesormorethan2.5timesitsheight.Theamountofthesurchargecanbeprovidedbycontacting theNCCUMailCenter. Theminimumstandardappliestoallclassesofmailandalltypesofservice.Allmaillessthan.007inchesthick(uniformthickness)willbenon‐mailable.Also,items1/4inchthick(orless)willbenon‐mailableiftheyarelessthanfive incheslong ornotrectangular. Piecessmallerthantheminimumsizewillbetreatedasnon‐mailableandreturnedtothesender. Thestandardsdonotapplytoobjectssuchashotelkeys,identificationcards,andtags.Itemsthickerthan1/4ofaninch,suchasfilmmailers,arenotsubjecttotheminimumstandardsbutmaybesubjecttothenon-standardrequirements,dependingontheclassandweightofeachpiece. Postcardsandothercardsaresubjecttonon-standardandminimumsizerequirements. Ameasurementtemplatecanbeprovidedtoadepartmentpertheirrequest.Byfollowingthedirections,youshouldbeabletodetermineifamailingpiecemeetsthemaximumorminimumrequirements.Consultwiththemailcentermanagerifyouhaveanydoubts. Title InterdepartmentalandOffice(CampusMail) Description Envelopes Forcampusmailsentinaninterdepartmentalenvelope,crossoutthepreviousaddressandwritetheaddressee’snameanddepartmentinthenextblock.Usetheroomnumber,thebuildingandthedepartmentname.Ifitisnecessaryforsecurityreasonstoputcampusmailinasealedenvelope,writeortypetheaddressee’snameanddepartmentintheaddressareaoftheenvelopeandwriteortypethewords“CAMPUSMAIL”intheupperright-handcorneroftheenvelope.Placetheitemwithothercampusmailforpickup. Whenadepartmenthasover100piecesofinterofficemail,itmustbeseparatedandbundledaccordingtothedepartmentsaddressed.Alargequantityofmailingtoresidentstudentsshouldbeseparatedaccordingtoresidencehallsanddepartments. MailtoResidentsandStudents ForofficialUniversitymailgoingtoresidentstudents:includethestudent’sname,room,number,nameofresidencehallorapartmentandthestudent’smailboxnumber.ThisinformationmaybeobtainedfromtheResidentialLifeDepartmentorNCCUMailCenter.Also,placethewords“CAMPUSMAIL”intheupperright-handcorneroftheenvelopeandsortitwithothercampusmail.Besurethatadepartmentnameisontheenvelopeasareturnaddress.   Title StateofNorthCarolinaCourierService Description PleasecontacttheNCCUMailCenterfordetailsregardingtheStateofNorthCarolinaCourierService. RelatedContent Workers’Compensation:WhatYouNeedtoKnow NCCUMailCenter ViewAllKnowledgebaseArticles