How to write a business email with 10 business email examples

How to write an email to a company xWriteemailsandmessagesfasterthaneverFlowriteturnsshortinstructionsintoready-to-sendemailsandmessagesacrossyourbrowser.ExploreFlowriteJoin50,000+others Refreshifyouwanttosubmitanotheremail.Oops!Somethingwentwrongwhilesubmittingtheform.Jan18,2022WritingHowtowriteabusinessemailwith10businessemailexamplesLookingforbusinessemailexamples?Ourbusinessemailtemplatesandsampleswillhelpyoutolearnhowtowriteabusinessemailintherightformat.LawrieJonesWriterTableofcontentsWonderinghowtowriteabusinessemail?Well,you'vecometotherightplace.Bytheendofthisblog,you'llknowhowtosendabusinessemailinanysituationandhaveimprovedyouroverallbusinesscommunicationskills.Ourbusinessemailexampleswillshowyouhowtostartandendabusinessemail,deliveryourmessageinthebusinessemailformat,andgettingwhatyouultimatelywant: aresponsetoyouremail.Thevariousbusinessemailwritingsamplesthatwecoverwillteachyoubusinessemailsentencesandotherbusinesscommunicationtipswillhelpyouhandleanysituationaccordingtoemailetiquette.Thevariousbusinessemailsamplesthatwebreakdownwillillustratehowtointroduceyourbusinessinanemail,howtosaysorry,howdoyousaythankyou,howtosay"Iamsorry",andhowtosaynopolitelyinabusinessemail,aswellashowtowriteabusinessemailwithattachments.Lastbutnottheleast,wewillintroduceyoutoFlowrite'sbusinessemailtemplatesthatwillhelpyoutosuperchargeyourbusinessemailsandmessages.Readytostart?Whatisabusinessemail?Businessemailisanessentialcommunicationtoolwithemployeesandexternalorganizations,includingcustomers,subscribers,andstakeholders.Aswellassharinginformationandupdates,businessemailscanbeusedtomarketproducts,managecomplaints,supportcustomers,andengagesuppliers.Putsimply,abusinessemailisthelifebloodofanymoderncompany.Businessemailsaretypicallyshort,polite,andwrittenwithaclearpurpose.However,businessemailsdon'tneedtobeboring.Ifwrittencorrectly,aneffectivebusinessemailcaninform,engage,andinspireanyreader.HowtowriteabusinessemailWiringagreatbusinessemailinvolvesalittleprocessandalittlepsychology.First,you'llneedtounderstandhowtoformatabusinessemail,includingagreatsubjectline,appropriategreeting,bodycopy,andending.Butmorethanthat,youneedtogobeyondprovidinginformationanddeliveringalittleinspiration,too.Everyemailisaninterruption,say researchers.You'reaskingsomeonetoreadyouremail,soitmusthavevalue.Youremailmusthaveapurposeandstateitclearlyandquickly.Don'twastetimeorwordsgettingtoyourpoint,beclearwithwhyyou'remessagingandwhatyouwant,saysJeffSuinthe HarvardBusinessReview.Weallreceivehundredsofemailsaday,soyoumustworkhardtoavoidwhat academicsdescribeas "standardized,vague,andimpersonalrealizationsofinterpersonalmoves".Ourtranslation:personalizeyouremailsandkeeptheminteresting,orrisklosingreaders'attention. BusinessemailformatThebasicsofhowtowriteabusinessemailformatshouldbefamiliartoanyoneonline.Thetypicalformalbusinessemailformathasfivecoreparts,including:SubjectLineFormalgreetingBodycopyClosingphraseSignatureUnderstandingthebusinessemailwritingformatenablesyoutosketchout,structurequickly,andwriteabusinessemailfromscratchinminutes. We'vecoveredthecorepartsofprofessionalemailgreetingsandendingsinotherposts,sowe'llbebriefhere.Instead,we'regoingtodelveintomoredetailinthecontent,includingproviding10examplesofbusinessemailsthatcommandattentionanddemandaction. BusinessemailgreetingsThere'snomagicinhowtostartabusinessemail;youuseaformalemailgreetingandanappropriateemailopeningsentence.Thecoreofyourmessagedependsonwhoyou'recontacting,whatyouwant,andwhy,butthebasicsofhowtostartagoodbusinessemailareprettystandard.Manypeoplewanttoknowhowtostartabusinessemailconversationwithsomeonetheyhavenevermet.Ifyouknowtheperson'sname,it'spolitetostartwith:Dear(person'sname)Usetheirfullname,andavoidatitle(suchasMrorMrs),astheseareoutdatedandcouldcauseoffense.Supposeyou'refindingitdifficulttodecidehowtoaddresssomeoneinabusinessemail.Inthatcase,wesuggestbeingformalratherthanbeinginformal.Sowhileyou'reOKtouseanyopeningyouchooseinapersonalemail,ifyou'rewonderingifyoucanuse'Hi'inbusinesslettersoremails,wewouldadviseagainstit. Unlessyouknowtheperson,overlyinformalgreetingssuchas'Heycouldcomeacrossasinformalandunprofessional,whichcouldkickoffyourrelationshiponthewrongnote.HowtostartabusinessemailTheopeningsentenceshouldexplainwhoyouare,whereyou'refrom,andwhatyouwant.Ofcourse,itcanbeachallengetofitallthisin,buthere'sanexampleofhowtostartabusinessemail. Subjectline:DragonS/S2022productrange DearRobertChange, Ihopethisemailfindyouwell.MynameisCindyCrews,andI'mcontactingyoufromDragonEnterpriseswithinformationonsomenewproductsIthinkyoumaybeinterestedin. Thedecisiononhowyoustartabusinessemaildependsentirelyonwhatyou'retryingtosay.Still,theapproachaboveisatriedandtestedclassic.Formoreexamplesonhowtostartanemail,checkoutourbusinessemailexamplesinthisarticle.HowtoendabusinessemailAswe'veexplained,everybusinessemailshouldhaveapointandapurpose,sobeclearaboutwhatyouwantfromthereader.Solet'susetheexampleabovetoillustratehowthiscanworkinaformalcontext. Subjectline:DragonS/S2022productrange DearRobertChange, Ihopethisemailfindyouwell.MynameisCindyCrews,andI'mcontactingyoufromDragonEnterpriseswithinformationonsomenewproductsIthinkyoumaybeinterestedin. I'dwelcomeyourfeedbackonournewrangeofproductsandwouldliketoarrangeacalltodiscussthenextsteps.Pleaserespondtothisemailifyouwouldliketochat,includingsomedatesandtimesthatareconvenienttoyou. Iamlookingforwardtohearingfromyou. Yourssincerely, CindyCrews Ifthere'salreadyanexistingrelationshipbetweenthetwoparticipants,thenit'sokaytobealessformal.Sohere'showthiscanwork. Subjectline:Ournewproductrange HiRobert, I'mgettingintouchwithsomeinformationonsomenewproductsIthinkyoumaybeinterestedin. I'dlovetotalkyouthroughsomeoftheirnewfeaturesandbenefits,aswellasthepreferentialpricingwecanoffertoourtrustedclients.Givemeacallordropmeanemailifyou'reinterestedincatchingup. I'mlookingforwardtohearingfromyousoon. Bestregards, CindyCrews Asyoucanseethisexamplemaintainsprofessionalismwithoutbeingtoostiff.Forexamplechoosingtherightemailclosinglinecanmakeasignificantdifferenceinthetoneoftheemail.HowtofinishabusinessemailTheformalwaytoendabusinessemailisbyusingoneoftwooptions.Here'swhattheyareandwhenyou'dusethem.Yourssincerely–thisisaformalsign-offifyouareaddressingtheemailtoapersonandyouknowtheirnameYoursfaithfully–aformalbusinessemailsign-offifyoudon'tknowthenameofthepersonyou'reemailingThereareother,lessformalbutincreasinglypopular,businessemailclosingsinclude:KindregardsBestregardsBestThanksIlookforwardtohearingfromWhendecidinghowtosignoffabusinessemail,thinkabouthowwellyouknowthereaderandhowformalyouwanttobe.Ifyou'veemailedsomeonebeforeandhavearelationship,feelfreetobealittlelessformal.Ontheotherhand,sticktothetriedandtestedemailsign-offsifthisisthefirstmessageyou'resending.BusinessemailwritingsamplesHerearesomecommonphrasesthatcanhelpyouwritebetterbusinessemailsandsomeadviceonusingthem.Learnhowto:IntroduceyourselfinanemailSaysorrySaythankyouPolitelysaynoSayyou'rebusyDescribetheattachmentsyou'reincludingHowtointroduceyourbusinessinanemailWhenintroducingyourselfinanemail,includeyourname,jobtitle,andcompany.Don't'trytobesmartorfunny;stickwiththebasicinformationthatanyreadermightwanttoknow. MynameisLawrenceJones,andI'mthemarketingdirectorat(insertcompanyname)HowtosaysorryinabusinessemailSayingsorryinabusinessemailcanbechallenging,butit'sbestdonequicklyandcleanly,liketearingoffaband-aid.Sodon'tbeataroundthebushormuddlethemessage;justsaysorry.Iwouldliketoapologizeforyourrecentexperienceswithourcompany.HowdoyousaythankyouinabusinessemailWhensayingthankyouinanemail,keepthingsshortbutbespecific.Don'tjustsaythanks;explainwhatyou'rethankingthepersonforandtheimpactthattheyhavehad.Ifyou'resayingthanksforsomethingthey'vedone, I'dliketothankyouforyouramazingworkontherecentproject.Yourworkhashelpedustosavesignificantamountsoftimeandmoney.HowtosaynopolitelyinabusinessemailLearninghowtosaynopolitelyisacorebusinesscommunicationskillthatcanbeachallenge.We'reconditionednottowanttodisappointpeople,butrememberthisisn'taboutyoupersonally,butaboutbusiness.Apolitebutfirmnocanimprovethewayyouareperceived.It'stemptingtoapologizeorqualifyyourresponsebutdon't.Sticktothefactsanddon'tlosefocus.I'msorrytosaythatwewon'tbeabletoaccommodateyourrequestatthistime.HowtosayIambusyinemailWorkcanbestressfulenoughwithouthavingtoexplainwhyyou'rebusy.Don'tapologize,butbeclearthatyoudon'thavetime.Instead,manageexpectationsandfinishpositivelybyexplainingwhenyoucanhelp.I'mnotcurrentlyabletosupportyouwiththisprojectasI'mengagedinotherwork.However,I'llhavesomecapacitytoworkwithyounextweek.HowtowriteabusinessemailwithattachmentsLetyourreaderknowthatthere'sanattachment,whatitcontains,andwhyit'sessential.Forexample,ifthefileislargeorinaspecificformatthatmayrequirethemtoaccessanapplication,letthemknow.Pleasefindattachedacopyofthereportyouhaverequested.ThePDFfileis10MB,sobeawareofthisbeforesharing.Youmayrequireviewingsoftwaretomakecommentsonit.10businessemailwritingexamplesThebestwaytoexplaintheconceptswe'redescribingistoputthemintopractice.Hereare10examplesofeffectivebusinessemails.We'vetackledmostofthemainreasonsyou'llneedtomessagesomeoneinthesebusinesscorrespondenceemailtemplates.Usethesetemplatesforinformation,butmakesuretoeditandadaptthemtoyourspecificcircumstances.      HowtowriteanemailtoacompanyIfyou'refindingitchallengingtowriteabusinessemailtoacompanyyou'veneverworkedwithbefore,don'tworry–it'soneofthemostdemandingemailstowrite.It'stemptingtoincludetoomuch,butyou'reatthetopofthefunnel,sofocusonthebasicsandkeepthingsbrief. Inourfirstbusinesssample,wedescribehowtowriteamailtoacompanytotallycold.                  Subjectline:(Insertcompany)newproductrange DearRyanHarris, MynameisRobertChen,andI'mcontactingyoufrom(insertcompany)withsomeinformationonourexcitingnewrangeofproducts. I'veviewedyourwebsite,researchedyourcompany,andbelieveourproductsappealtoyourcustomers.Pleasereviewtheattachedinformationandcontactmeshouldyourequireanymoreinformation.I'llcontactyouinthenextfivedaystofollowupwithyou. Yourssincerely, RobertChen BusinessemailreplysampleInthisexample,welookathowtorespondtoabusinessproposalemailthatacompanyhassentyou.Beforewriting,considerwhatyouwanttodowiththeinformationtheyhavesupplied.Beclearifyou'reinterestedornotinterested.Thiswillsavetime(andavoidunwantedfutureemails). Subjectline:RE:(Insertcompany)newproductrange DearRobertChen, Thankyouforcontactingmewithyournewproductrange.Afterreviewingthesample,weareinterestedinlearningmoreaboutyourbusinessandhowwecouldworktogether. Pleasegetintouchwithmetoarrangeaformalmeeting. Yourssincerely, RyanHarris SampleemailtoclientfornewbusinessSendingacoldemailtoapotentialcustomercompletelycoldcancreatenewconnectionsandgeneratenewbusiness.Therearenosetrulesonhowtowriteabusinessemailtoapotentialclient,butyoumustshowthatyouhaveresearchedwhattheydoandunderstandwhotheyare.Beforeusingthissampleemailtocustomersforbusiness,dosomeresearchandeditit. Subjectline:Marketingagencyfor(Insertbusinessname) DearRyanHarris, MynameisMilaDavidson,andI'mthemarketingdirectorat(Insertbusinessname).Iresearchedyourbusinessandunderstoodthatyouaresearchingforanewmarketingsupplier.I'dlovethechancetodiscusswithyouwhatwedoandexploresomeofthepotentialwayswecouldworktogether. Pleasecheckoutourwebsiteandcontactmeifyouwanttoknowmoreaboutourbusinessandservices. Yourssincerely, MilaDavidson BusinesscooperationemailsampleAbusinesscollaborationisapartnershipthatbenefitsyouboth,soapproachanyemailpositivelyandwithpurpose.Inthisexampleofhowtowriteabusinesspartnershiprequestemail,wefocusonthebenefitsofcollaboration.Thisbusinesscollaborationemailsampleisalsosuitableforthosewonderinghowtowriteanemailtoapotentialbusinesspartner. Subjectline:Influencermarketingplatformfor(Insertbusinessname) DearMilaDavidson MynameisLukasGeorge,andI'mtheCEOat(Insertname).Iwasresearchingyourbusinessandaminterestedindiscussingwhetherthereisthepotentialforustocollaboratearoundour(Insertproduct). Pleasecheckoutourwebsiteandcontactmeifyouwanttoknowmoreaboutus. Yourssincerely, CharlotteSmith HowtosendabusinessproposalemailAbusinessproposalismorethanarequestforapartnershipbutaformaldocumentdetailingthetermsandconditionsofyourrelationship.Whendecidinghowtostartabusinessproposalemail,understandthatmultiplepeoplewillseethisemail,sobeformal.  Subjectline:Businessproposalfor(Insertbusinessname) HiMila, Pleasefindattachedacopyofourbusinessproposal.Withinthebusinessproposal,youwillfinddetailedinformationaboutourplans,includinghowwehopetocollaboratewithyourorganization. Pleasereviewthefileandcontactmedirectlyifyouhaveanycomments,questions,orqueries.Ilookforwardtohearingfromyoushortly. Kindregars, CharlotteSmith HowtowriteabusinessintroductionemailHavingtheskillstointroduceyourbusinesstoanothercanhelpyouwinclients,formpartnerships,andsecureprofitableprojects.Leavethesellingforlater,andstartwithameeting.Thisexampleofhowtowriteabusinessmeetingrequestemailcanbeamended,coveringhowtowriteabusinessinvitationemail. Subjectline:Wearereadytohelpyouincreaserevenue DearMilaDavidson MynameisLukasGeorge,andI'mtheCEOat(Insertbusinessname).Weworkwithseveralbusinesseslikeyours,helpingthemimprovetheirservicestotheirclients,increasingclientsatisfaction,andgrowingrevenues. I'veattachedsomeinformationaboutourbusiness,includingdetailsofourservices.Iwouldwelcometheopportunitytodiscussthiswithyouinpersonoronthephoneonceyou'vehadachancetoreviewit. Don'thesitatetocontactmewithasuitabledateandtimeforustocatchup. Yourssincerely, CharlotteSmith HowtowriteabusinessinquiryemailAbusinessinquiryisaformal,unsolicitedmessagerequestinginformation.Again,stripitback,beclearandfocusonwhatyouwant.Therecipientshouldknowexactlywhatyou'reaskingfor,why,andwhentheyneedtorespond.Seeourexampleofhowtowriteabusinessinquiryemailhere. Subjectline:Yourpricing Hithere, MynameisLukasGeorge,andI'mthemarketingdirectorat(Insertbusinessname).Iamcontactingyoutorequestsomeinformationonyourcurrentproductpricing. PleasecanyouprovidemewithyourpricelistandcontactinformationforsomeoneIcanspeakwith?Ilookforwardtoreceivingyourreply. PleasecanyouprovidemewithyourpricelistandcontactinformationforsomeoneIcanspeakwith?Ilookforwardtoreceivingyourreply. Yourssincerely, LukasGeorge HowtowriteabusinessemailaskingforsomethingItdependsonwhatyouwant,butabusinessinquiryemailaskingforsomethingshouldincludewhatyouwantwhenyouwantitandwhy.Here'sanexampleofhowtowriteabusinessemailaskingforsomething.    Subjectline:Inquiry:Marquee Hithere, MynameisLukasGeorge,andI'mthemarketingdirectorat(Insertbusinessname).Ineedtohireamarqueeformyeventon22September.Pleasecanyoucontactmewithyouravailability,detailsofpricesandyourtermsandconditions? Ilookforwardtohearingfromyou. Yourssincerely, LukasGeorge HowtowriteacoldemailforbusinessIfyou'rewondering,whenisitOKtoemailstrangersaboutyourbusiness?Theanswerisanytime––aslongaswhatyou'recontactingthemaboutisrelevant.Inanycoldemail,focusonthevalueyoucanoffer,notwhatyouwant.Youcanseehowthatworksinthisexampleofhowtowriteacoldemailforbusiness. Subjectline:Stockmanagementplatformfor(Insertbusinessname) DearTimothyLauren, Isawyourtweetlookingfornewwaystomanageyourstockandwantedtoreachout.We'vebuiltanewsystematConnectionsthatcanprocessinvoices,managepayments,andmore–allfromasingleplatformwithvariousintegrations. Ifyou'dliketoknowhowConnectionscanhelpyouandyourbusiness,contactmetoday. Thankyou, JamesHammet HowtowriteabusinessfollowupemailApromptandpoliteemailafterabusinessmeetingisaprofessionalcourtesythatyoucan'tforgettocomplete.Inthisexampleofhowtowriteafollow-upemailtoaclientafterabusinessmeeting,wekeepthedetailstoaminimumandfocusonarrangingafollow-up. Subjectline:Followinguponourtalk DearPaulSimon, Itwasgreattomeetyoutodayandlearnmoreaboutyou,yourcompany,andyourproducts.Iwasexcitedtodiscusspotentialcollaborationsandlookforwardtoprogressingourdiscussionsinthefuture. Pleaseletmeknowyouravailabilityforafuturemeeting,andI'llbehappytoarrangeone.  Bestregards, DavidMichaels BusinessemailtemplatesbyFlowriteFlowriteisanAIwritingtoolthatturnsyourinstructionsintoready-to-sendemailsandmessagesinseconds.Ittakescareoftheemailstructure,capitalization,grammar,spelling,punctuation–younameit.Essentiallyyoucanfocusonyourthoughtsandideas,andFlowritewillgivethemwings.Wedaretosaythatit'sthefastestwaytostartwritingbetteremails.OurAI templatecollectionfeaturesdozensofbusinessemailtemplatesthatwillhelpyouwithalltheaspectscoveredinthisblogpost.Tograsphoweasyandfastsendingbusinessemailswithourtoolis,justcheckouttheexamplebelow. HowtoimproveyourbusinessemailwritingskillsWehopethatthisguidehashelpedyoutounderstandhowtowritebusinessemails.Youfoundithelpful,wesuggestthatyoubookmarkitsothatyoucanrevisitourbusinessemailexamplesandpickupthebestbusinessemailformats,sentencesandtemplatesandfindhowtostartandendabusinessemailthecorrectway.IfyouwantfurtherimproveyourbusinessemailwritingskillsgivingFlowriteatrycanbeoneofthemostefficientwaystodoit.Inadditiontobeingmoreproductivebyturninginstructionsintoready-to-sendemailswiththehelpofourbusinessemailtemplatesyoucanactuallylearnfromourAI writingassistant.LikeoneofourearlyusersCamilleputit: "I'mnowevendrawinginspirationfromtheemailsgenerated,formyowncommunicationstyle.SeemsthatI'mlearningasmuchfromFlowritestylethanthetoolislearningfromme."SuperchargeyourcommunicationwithFlowriteTurnwordsintoready-to-sendemailsandmessages.ExploreFlowrite Howtostartaprofessionalemail–Bestgreetingsforeverysituation&salutationstoavoid Astep-by-stepguideonhowtostartaprofessionalemailinordertonailthateverimportantfirstimpressioninbusinesscommunications.  Howtoendanemailprofessionally– Bestemailsign-offstouse&closingstoavoid Wanttolearnhowtoendanemail?Discoverprofessionalemailsign-offsandlearntheemailclosingstokeepawayfrom.Bythetimeyou'vedonereadingyou'velearnedallwaystoendanemailyouneedtoknow. - - Writeemails&messagesfasterthaneverwithourAIwritingassistantLearnhow→Getthebestresourcesforprofessionalcommunication&productivityReadmore→SuperchargeyourdailycommunicationSuperchargeyourbusinessemailswiththehelpofAIwritingassistantExploreFlowrite Refreshifyouwanttosubmitanotheremail.Oops!Somethingwentwrongwhilesubmittingtheform. Sharethearticle RelatedarticlesBestAIemailassistantstoincreaseyourproductivityLearnabouttheAIemailassistantsthatcanhelpyoucopewithemailoverloadthathurtsyourproductivity.Howtowriteaprofessionalemail–5easysteps&5bestpracticesLearninghowtowriteaprofessionalemailisaninvestmentinyourcareerandthesesimplesteps,bestpractices,andexampleswillhelpyougetstarted.Writeanyemailquicklywiththese3easystepsWanttolearnhowtowriteemailsfaster?Thisblogpostwillteachyouaneasyprocessandgiveyouactionabletipsonhowtowriteemailsquicklystartingtoday. Weusecookiestoanalyzesiteperformanceanddeliverabetterexperienceforvisitors.Gotit!Fastercommunicationawaits Thankyou!Yoursubmissionhasbeenreceived!Oops!Somethingwentwrongwhilesubmittingtheform.ProductupdatesReadthelatest→AboutFlowriteGettoknowus→CompanyupdatesWritingProductivityBlogGettheinsights→ProductProductoverviewChromeExtensionWebappTemplatesToneselectorapp.flowrite.comUsecasesLeadershipSalesInvestorsCustomersupportHR&recruitingMarketing&communicationsResourcesBlogProductupdatesTemplatesPrivacyTermsofServiceCompanyAboutCareersWe'rehiring!WallofLoveContact